QuadReal Property Group→
AI Program Analyst at QuadReal Property Group in Toronto, Ontario, CA
Skills
Job Description
About QuadReal Property Group
QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
QuadReal: Excellence lives here.
Role Description:
The AI & Digital Innovation team is scaling from a small founding team to a program-driven delivery function. With multiple AI initiatives, vendor engagements, and cross-BU stakeholders, the Program Manager, Engagement Lead, and solution owners need an analyst who keeps the underlying work, data, and processes organized and visible.
This person will:
Help bring structure to how work comes in, gets triaged, and gets tracked
Support the Program Manager in keeping the AI roadmap on rails across multiple concurrent initiatives
Maintain the trackers, dashboards, and data feeds the Program Manager, Engagement Lead, and solution owners use to tell their stories
Document team-internal processes, help fill gaps where none exist today, then automate repetitive parts using low-code tools or AI-assisted coding
Responsibilities:
Work Management & Program Operations (35%)
Keep the intake queue, triage, and tracking of AI requests and initiatives running smoothly in ClickUp; the Program Manager sets priorities
Maintain status visibility (dashboards, weekly updates, blockers, dependencies) for the Program Manager and Director
Help track deliverables against quarterly roadmap targets, with the Program Manager driving prioritization
Keep team documentation current: decision logs, meeting notes, process maps, runbooks
Coordinate logistics with vendors, contractors, and internal stakeholders to support delivery timelines
Measurement & Analytics (30%)
- Provide measurement support across three areas. Each area is led by other team members; this role supports and maintains the underlying trackers, ledgers, and data feeds.
Program Health (Initiative-level):
- Supports the Program Manager
Maintain the portfolio and spend trackers; pull budget-vs-actual, vendor SOW burn, and headcount data on request
Product Analytics (Solutions):
Supports the Architect and development team
Pull usage, adoption, and performance data from telemetry the dev team instruments; maintain the ROI data ledger with inputs from initiative owners
Engagement Analytics (People):
Supports the Enablement & Engagement Lead
Maintain the data feeds, adoption trackers, and champion leaderboard; provide data for program impact reporting (workshop impact, adoption trends, BU coverage)
Process & Automation (20%)
Document team-internal workflows: intake, triage, runbooks, team rituals
Surface gaps where no internal process exists; propose lightweight workflows for the team to adopt
Identify repetitive manual work and build automations (Power Automate, Python scripts, AI-assisted tools) once processes are stable
Help build and maintain dashboards across the three measurement areas above
Help standardize templates and workflows for recurring team activities
Prototype lightweight internal tools to reduce friction in day-to-day operations
Program Support (15%)
Support the Director in preparing materials for leadership updates and planning cycles
Help track hiring pipeline status, onboarding logistics, and team operations
Assist with workshop and enablement event logistics when needed
Experience and Qualifications:
Required:
2-5 years of experience in program coordination, operations, project management, or business analysis
Strong organizational skills: you're the person who brings order to chaos
Comfortable with project management tools (ClickUp, Jira, Asana, or similar)
Comfortable with numbers: can build and maintain budget trackers, cost models, and ROI data (Excel/Sheets proficiency expected; doesn't need to be a finance major)
Technically curious: you use AI tools daily (Claude, ChatGPT, Copilot) and can build small automations with AI assistance
Solid written communication: can write clear status updates, process docs, and stakeholder summaries
Based in Toronto/GTA, willing to work hybrid
Assets
Experience tracking program or project budgets, vendor costs, or operational spend
Experience building usage/adoption dashboards or product analytics (even lightweight: Excel, Power BI, Looker)
Experience with Microsoft Power Platform (Power Automate, Power Apps, Power BI)
Basic Python or scripting ability (or demonstrated ability to build with AI assistance)
Familiarity with Azure, Microsoft 365 ecosystem, or enterprise IT environments
Real estate, financial services, or asset management industry background
Experience supporting AI/ML or data teams (even without being technical yourself)
This job posting is for an existing vacancy within our organization.
The expected annualized base salary range for this role is $90,000 – $105,000.
Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.
The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.
We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.
We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.
Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.
QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
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