Office Administrative Assistant at Pye-Barker… · Savannah

Summary: Pye-Barker Fire & Safety is an industry-leading fire, life safety, and security company. This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization, providing essential administrative support and managing various office-related responsibilities. Responsibilities: - Greets and directs clients and visitors - Answers phone calls and emails in a timely manner - Manages company telecommunications network and communicates with answering service - Makes appointments and referrals - Manage data in spreadsheets and reports - Creates and maintains office related records and reports - Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory - Maintains the integrity and confidentiality of confidential employee or departmental files - Receives, records, and distributes packages and mail - Manages key vendor accounts, supplies inventory, and submits invoices for payment - Compiles budget data and maintain financial records as requested - Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence - Assists with projects and event support - Assists other departments as needed - Assists with Customer relations - Assists with Contract creations - Provides accounts receivable duties - Experience is preferred and not required - Perform other duties assigned by management Required Qualifications: - Bachelor's or associate degree or equivalent work experience - Ability to greet visitors, clients, and colleagues in a friendly and courteous manner - Ability to type at least 50 wpm - Ability to proofread - Proficient in Microsoft Office Suite or similar software - Basic understanding of office equipment - Basic understanding of clerical procedures and systems such as recordkeeping and filing - Ability to work independently and identify and solve problems - Ability to organize and prioritize work Preferred Qualifications: - Experience is preferred and not required Required Skills: Microsoft Office Suite, Typing, Proofreading, Recordkeeping, Filing, Accounts Receivable, Budget Data Compilation, Data Entry, Office Equipment Operation, Customer Service, Prioritization Benefits: Excellent pay, Medical, dental, vision, Company paid life insurance, Company paid short-term disability, 401K with employer match, Paid vacation and company holidays, Training and Career Development, Company vehicle (if job applicable), Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees