Project Leader, Clinical Support and… at Providence… · Vancouver

Summary

JOB SUMMARY:

The CSRC Project Leader – Research will support the Research portfolio under the direction of the CSRC Research Senior Manager. Activities will include supporting the planning, coordination, and delivery of initiatives related to the Research portfolio’s ongoing operational planning phase. The Project Leader will manage the day-to-day coordination of the Research portfolio and work closely with key research collaborators, including the BC Centre for Excellence (BCCfE), Centre for Heart Lung Innovation (HLI), BC Centre on Substance Use (BCCSU), and clinical academic research groups. The role will support collaborator engagement, lead documentation activities related to workflow mapping, and contribute to transition planning activities to support the move of research programs and teams from the current St. Paul’s Hospital (Burrard Street site) to the future Clinical Support and Research Centre (CSRC).

QUALIFICATIONS:

EducationA level of education, training and experience equivalent to a Bachelor's degree in a relevant discipline supplemented with three (3) to five (5) years' recent related experience in facilities/capital project planning, design and management working with complex, multi-disciplinary facility projects and progressive experience in a management/leadership role in healthcare planning.

A Project Management Professional (PMP) designation or other recognized project management certification would be considered a strong asset.

Skills and Abilities

• Broad knowledge of the planning and construction processes associated with facilities development projects.
• Comprehensive knowledge of health care projects and relevant government procedures, standards and requirements.
• Knowledge of change management theories and applications.
• Advanced project management skills including effectiveness in planning and coordinating major projects from conceptual design through construction completion.
• Demonstrated ability to navigate political environments with sensitivity and awareness.
• Demonstrated ability to lead groups through engagement processes: facilitate, persuade and negotiate to reach consensus, resolve conflict and achieve desired outcomes.
• Demonstrated ability to respond to changing priorities or unforeseen opportunities.
• Demonstrated ability to provide leadership, guidance and direction to collaborators including staff and contractors.
• Demonstrated ability to work independently under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.
• Demonstrated ability to take initiative and work effectively as part of a team.
• Proficient use of word processing, spreadsheet, database, and project management software.
• Physical ability to perform the duties of the job.

RESPONSIBILITIES:

The Project Leader:

• Manages the implementation of approved smaller or specialized projects or scopes of work from design to completion. Provides support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level to meet project deliverables and timelines.
• Carries out project plans according to project methodologies to ensure successful and coordinated completion of project components. Monitors project progress according to project work plan, reports on variances and makes recommendations to the Senior Manager. Prepares regular progress reports for projects programs.
• Collects and translates functional requirements into design specifications and operational plans, including developing project scope and design concepts to ensure capital projects are consistent with user needs and expectations. Ensures project implementation plans align with project goals and processes.
• Coordinates and prepares planning and construction schedules, budgets and project data in conjunction with the Project Managers and prepares, develops and coordinates facilities planning principles, standards and policy through the application of evidence based design and LEAN Principles for assigned projects or initiatives.
• Maintains ongoing support for initiatives from project sponsors and user groups by keeping collaborators aware of project status through effective communication channels.
• Liaises with collaborators to understand design plans, policies, workflows, requirements and operations. Collaborators include project staff, researchers, PHC corporate staff, clinicians, contractors, construction partners, IMITs, vendors and others.
• Develops and guides change management planning and approaches, in collaboration with change management specialists, by assessing change readiness, supporting organizational leadership, and guiding occupants through operational planning and transitioning from current state to future state in preparation for relocating to a new facility.
• Collaborates with the Senior Managers and Project Managers regarding project implementation through methods such as compiling data, assessing where improvements can be made, and making recommendations in order to focus on the areas that need further support.
• Carries out components of project plans according to established Providence Health Care project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with collaborators. Prepares reports, presentations, and notices to inform collaborators and/or for internal documentation purposes on changes in departmental policies, procedures, and standards, status of projects, or other information needs.
• Maintains processes, policies, procedures and project control documentation. Monitors and evaluates process efficiency.
• Supports the project's governance structure, including the development of meeting materials, escalation of decisions, maintenance of decision/action logs and preparation of meeting minutes.
• Performs other duties as required.

Job Accuracy Posting Flag

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be required