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Executive Briefing & Office Manager at Proofpoint · Paris
Skills
Job Description
About Us:
Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.
How We Work:
At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:
Bold in how we dream and innovate
Responsive to feedback, challenges and opportunities
Accountable for results and best in class outcomes
Visionary in future focused problem-solving
Exceptional in execution and impact
Role Overview
We are seeking an experienced, highly organized Executive Briefing & Paris Office Manager to lead the onsite execution of executive briefings and customer engagements at our Paris office while overseeing the day-to-day operations and experience of the office.
This highly visible role sits at the intersection of executive engagement, customer experience, event management, and workplace operations. The ideal candidate is comfortable working directly with senior executives, customers, sales teams, and cross-functional stakeholders and has a strong ability to anticipate needs, manage multiple priorities, and deliver polished experiences.
The primary focus of the role will be managing executive briefings and strategic customer engagements hosted in Paris. In addition, this individual will serve as the onsite point of contact for the Paris office, helping ensure the space is welcoming, professional, organized, and operating effectively.
Executive Briefing Program Responsibilities
Manage the end-to-end planning and onsite execution of executive briefings, customer meetings, and strategic engagements hosted at the Paris office.
Partner with account teams to understand customer objectives, priorities, attendees, and desired outcomes for each engagement.
Coordinate briefing agendas, speakers, subject matter experts, meeting spaces, catering, technology, transportation, and other logistical requirements.
Serve as the primary onsite host for customers and executives, ensuring a seamless and highly professional experience from arrival through departure.
Prepare briefing spaces and ensure all meeting materials, presentations, signage, technology, and hospitality elements are ready in advance.
Coordinate closely with executives, presenters, sales teams, and internal stakeholders before and during briefings.
Anticipate and resolve last-minute changes or onsite issues while maintaining a polished customer experience.
Support special executive events, customer roundtables, leadership meetings, and other strategic programs hosted in the office.
Capture briefing activity and key program metrics to help measure utilization, engagement, and business impact.
Gather feedback from internal stakeholders and attendees to continually improve the executive briefing experience.
Maintain briefing calendars, documentation, processes, and operational standards.
Manage program reporting and performance measurement, including maintaining dashboards, tracking briefing activity and campaign engagement, and analyzing key metrics to demonstrate program impact and identify opportunities for growth and optimization.
Paris Office Management Responsibilities
Serve as the primary onsite point of contact for the Paris office, creating a welcoming, professional environment for employees, executives, customers and visitors.
Oversee the day-to-day operation, readiness and presentation of meeting rooms, common areas, customer-facing spaces, and office amenities.
Coordinate with the landlord, building management, REWS, IT, Security, cleaning, catering and other service providers to support effective office operations.
Coordinate planned and reactive maintenance, repairs and building-related issues
Support local health, safety, fire safety, and emergency preparedness requirements.
Coordinate employee, visitor and contractor access requirements, including badges and onsite security arrangements.
Manage office supplies, hospitality inventory, catering requirements, and other onsite resources.
Support visiting executives and employees by meeting logistics, workplace requirements, and onsite coordination.
Coordinate office events, employee gatherings, leadership visits, and other onsite activities.
Proactively identify, coordinate and track facilities, AV, safety and workplace issues through to resolution, engaging internal teams, the landlord and service providers as appropriate.
Partner with the global Facilities team to ensure local office operations align with company standards.
Maintain relationships with local vendors and support purchasing and invoice coordination as needed
Help ensure the Paris office consistently provides a professional workplace and customer experience reflective of the company brand
Qualifications
5+ years of experience in executive briefing programs, executive events, customer experience, workplace operations, hospitality, or a related field.
Experience supporting senior executives and executive-level customers in a corporate environment.
Strong project management and organizational skills with exceptional attention to detail.
Ability to manage multiple engagements, stakeholders, and priorities simultaneously.
Strong executive presence and confidence interacting with C-level and senior leadership audiences.
Excellent written and verbal communication skills.
Service-oriented mindset with the ability to anticipate customer and executive needs.
Ability to remain composed, resourceful, and solutions-focused in a fast-paced environment.
Experience coordinating vendors, catering, facilities, and meeting technology.
Strong proficiency with Microsoft Office and common collaboration and scheduling platforms.
Fluency in French and English required.
Ability to be onsite in the Paris office and provide onsite support for executive engagements.
Why Proofpoint?
At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:
- Competitive compensation
- Comprehensive benefits
- Career success on your terms
- Flexible work environment
- Annual wellness and community outreach days
- Always on recognition for your contributions
- Global collaboration and networking opportunities
Our Culture:
Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.
We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to accessibility@proofpoint.com.
How to Apply
Interested? Submit your application along with any supporting information- we can’t wait to hear from you!