Project Manager (Salary) at Prince Resorts Hawaii Inc in Waimea, HI

Division: Management & Non-Union (MAN010) Band 4 MKR Project Manager Few resorts in the world can match the legacy and setting of Mauna Kea Resort. Since its founding, the resort has been recognized for thoughtfully balancing exceptional guest experiences with a deep respect for Hawaiʻi Island's natural beauty and cultural heritage. As the resort continues to evolve through strategic capital investments, facility enhancements, infrastructure improvements, and sustainability initiatives, careful planning and execution are essential to preserving and strengthening this legacy for future generations. We are seeking a Project Manager who is a highly organized, results-driven professional with extensive experience leading construction, renovation, capital improvement, and development projects. This role is ideal for an accomplished project management leader who thrives in a dynamic environment, effectively manages multiple stakeholders, and possesses the technical expertise to oversee projects from concept through completion. Our culture is built on collaboration, accountability, and continuous improvement. We value leaders who can build strong partnerships, navigate complex projects, and deliver results while maintaining the highest standards of quality, safety, and operational excellence. Here, your expertise will directly contribute to the continued growth and enhancement of one of Hawaiʻi's most iconic resort destinations. As a Hawaii Business Magazine “Best Places to Work” recipient for five consecutive years, we are committed to investing in our people through competitive pay, comprehensive benefits, career development opportunities, recognition programs, and outstanding travel perks through Marriott and Seibu Prince Hotels & Resorts Worldwide. If you are passionate about project leadership, construction management, and helping shape the future of a world-class resort destination, we invite you to join our team. Position Overview and Responsibilities: As Project Manager, you will oversee capital and non-capital projects throughout Mauna Kea Resort, with a primary focus on initiatives involving third-party contractors, consultants, and external stakeholders. You will work closely with Hotel Leadership, ownership representatives, architects, engineers, contractors, government agencies, and resort departments to ensure projects are executed safely, efficiently, within budget, and in compliance with all applicable regulations. This role requires strong leadership, project management expertise, financial acumen, regulatory knowledge, and the ability to manage multiple complex projects simultaneously while maintaining positive relationships with both internal and external partners. Essential Job Functions:

Provide direct oversight of the resort's capital improvement, development, renovation, and non-capital projects involving third-party contractors and vendors. Manage projects from planning and design through construction, closeout, and turnover. Ensure all projects comply with applicable federal, state, county, and company regulations, standards, and requirements. Collaborate with architects, engineers, attorneys, contractors, consultants, and other project stakeholders to achieve project objectives. Monitor project schedules, budgets, quality standards, and operational impacts throughout all phases of work. Build and manage project schedules in accordance with project critical paths and milestone requirements. Review project plans, specifications, contracts, and supporting documentation for completeness and compliance. Develop and maintain strong relationships with county and state agencies responsible for permitting, planning, inspections, and approvals. Coordinate with sister companies and utility providers regarding infrastructure, potable water, wastewater, and related operational projects. Maintain positive relationships with homeowners, homeowner associations, and neighboring stakeholders. Oversee maintenance, compliance, and stewardship of resort land and building assets as assigned. Participate in operating and capital budget planning by providing project-related forecasts, estimates, and supporting documentation. Maintain current knowledge of permitting, zoning, construction, and development regulations. Provide regular project status reports and updates to Hotel Managers and executive leadership. Lead or participate in Owner-Architect-Contractor (OAC) meetings and other project coordination meetings. Vet, qualify, and manage subcontractors, consultants, and vendors. Review and manage project submittals, samples, bulletins, and approval processes. Maintain Requests for Information (RFI) logs, drawing revisions, project records, and document control systems. Monitor construction progress to ensure work is completed according to approved plans, schedules, and quality expectations. Perform additional duties and special projects as assigned.

Project Management Responsibilities:

Develop project scopes, budgets, schedules, and implementation strategies. Monitor project costs and identify opportunities to improve budget performance. Ensure proper documentation and record retention throughout all project phases. Coordinate construction activities to minimize disruption to resort operations and guest experiences. Identify project risks and implement appropriate mitigation strategies. Manage project communication plans and stakeholder expectations. Conduct field inspections and progress reviews to verify work quality and compliance. Track project milestones and ensure timely completion of deliverables.

Compliance and Asset Management Responsibilities:

Ensure adherence to permitting requirements, regulatory approvals, and safety standards. Support environmental compliance and sustainability initiatives throughout project execution. Monitor contractor performance and ensure compliance with contract requirements. Assist in evaluating opportunities for infrastructure improvements, energy efficiency initiatives, and sustainability projects. Support long-term stewardship of resort facilities and physical assets.

Secondary Job Functions:

Perform errands and project-related administrative tasks as needed. Operate company vehicles to transport personnel, equipment, or materials when required. Provide operational support and coverage for the Chief Engineer position during designated absences. Review opportunities for utility, energy, water conservation, and sustainability improvements throughout the resort. Participate in departmental meetings, leadership initiatives, and strategic planning activities. Support resort-wide projects and special assignments as directed.

Working Conditions:

Work is performed in both office and field environments. Frequent visits to construction sites, renovation projects, utility areas, and operational facilities throughout the resort. Exposure to varying weather conditions, construction environments, noise, dust, and physical job site hazards. Frequent interaction with contractors, consultants, government officials, homeowners, managers, and resort team members. May require travel throughout resort properties and project locations.

Work Hours:

Must be able to work schedules assigned by Hotel Management. Must be available to work evenings, weekends, holidays, and emergency situations as business needs require. May be required to provide coverage for Chief Engineers' scheduled absences. Must be able to work long and irregular hours. Must be able to work more than 50 hours per week when project demands require.

Equipment Use:

Advanced proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint. Proficiency with project management, scheduling, budgeting, and document control software. Experience with CAD software and construction drawings. Experience with GXP and Transcendent systems preferred. Ability to operate telephones, radios, calculators, printers, scanners, and other office equipment. Ability to utilize project management and construction administration technology tools.

Mental and Physical Demands:

Ability to manage multiple projects, priorities, and deadlines simultaneously. Ability to analyze complex project, financial, and operational information. Ability to exercise sound judgment and decision-making in challenging situations. Ability to work effectively under pressure while maintaining attention to detail. Ability to sit for extended periods performing administrative and project management duties. Ability to stand, walk, climb, crawl, and inspect active construction and operational sites. Ability to traverse uneven terrain and undeveloped project locations safely. Ability to lift and carry up to 25 pounds. Ability to respond effectively to urgent operational and project-related issues.

Communication Demands:

Excellent verbal and written communication skills. Ability to communicate effectively with employees, managers, executives, ownership representatives, contractors, consultants, vendors, government agencies, and homeowners. Ability to prepare reports, project updates, meeting minutes, presentations, budgets, and business correspondence. Ability to lead meetings, facilitate discussions, and manage stakeholder expectations. Ability to negotiate and resolve issues professionally and effectively.

Minimum Qualification Requirements:

Bachelor's degree in Construction Management, Engineering, Architecture, Project Management, Business Administration, or a related field. Minimum ten (10) years of progressive experience in construction, development, facilities management, or project management. Minimum five (5) years of experience managing large-scale capital, construction, renovation, or development projects. Strong understanding of construction methods, permitting processes, development regulations, and industry best practices. Ability to read, interpret, and comprehend blueprints, site plans, specifications, and topographical drawings. Proficiency in budget development, cost control, scheduling, and project financial management. Proficiency with Microsoft Office applications and Windows-based operating systems. Strong analytical, organizational, and problem-solving skills. Experience coordinating multiple stakeholders and complex project teams. Valid driver's license required. Commitment to safety, operational excellence, and delivering high-quality project outcomes.