NJ4S Assistant Director at Prevention Links in Kenilworth, NJ

NJ4S Assistant Director

Full Time · Location: Kenilworth, NJ, US

JOB DESCRIPTION:

Under the direction of the Hub Director, the Assistant Director oversees the staff and activities of the Hub office and operational unit(s) responsible for providing general administrative and/or fiscal management activities, program policy and planning services, along with varied social, community, and/or education-related services for the region. Provides supervisory oversight and management of the Hub staff and the model to ensure alignment with program procedures and the DCF Operations Manual. Assists the Director in the development of the program’s administrative and programmatic operations. Develops and maintains partnerships and collaborations with school districts and community resources and ensures program availability, opportunities, and successes are marketed to promote program sustainability.1

POSITION RESPONSIBILITIES: The Assistant Director is responsible for managing NJ4S program services. This responsibility includes but is not limited to:

• Planning and implementation of programs in schools and communities.
• Establishingalliances with organizations that have similar or allied goals, such as school boards, local law enforcement, healthcare providers, community centers,and service providers.
• Serve as a customer service role model to ensure a positive relationship in interactions with all participants, applying to schools and thecommunity.
• Provides supervision to a team of prevention specialists who will providetrainingsand workshops to community and youth.
• Implement evidence-basedprevention services and curriculum fidelity.
• Supervisetheprogramteam
• Developaprogramevaluationframeworktoassessthestrengthsoftheprogramandtoidentifyareas for improvement
• Developandeffectivelymanageprogramtimelinestoachievegrantdeliverables.
• Develop andmaintainpositiverelationshipswithpartners,funders,andstakeholders.
• Participateinstrategicplanningactivitiesandexecutivemanagementmeetings/trainings.
• Lead andfacilitateinternal and external meetings with staff, school partners, community stakeholders, and other NJ4S partners.
• Deliver engaging presentations, workshops, informational sessions, and program overviews to diverse audiences, including school administrators, educators, parents/caregivers, students, community partners, and professional groups.
• Represent NJ4S at conferences, community events, stakeholder meetings, networking events, and other public forums.
• Ensurethecollectionandeasyaccessofprogrammaticinformation suchas, but not limited to,program outcomes, number of people served, etc.

STAFFING RESPONSIBILITIES

• IncollaborationwiththeDirectorofNJ4S,recruit,interview,andselectwell- qualifiedprogram staff
• EnsurecomplianceandmodelbyexamplePreventionLinks'humanresourcespolicies, procedures,and practices
• Completeregularperformanceevaluations
• Meetwithstaff(one-on-ones,teammeetings,etc.)tounderstandandtroubleshootchallenges they are facing.

PROGRAM LEADERSHIP

Ensure all team members receive proper onboarding and offboarding.

Ensure all team members receive appropriate training

Supervise team by providing direction, input, and performance feedback in real time.

Coordinate the delivery of services among different program activities to increase effectiveness and efficiency

Responsibilities:

Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others are consistent with these standards and align with the values and culture of the agency.

Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the agency.

Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.

Foster Teamwork: Work cooperatively and effectively with the team to set goals, resolve problems, and make decisions that enhance agency effectiveness.

Lead: Positively influence others to achieve results that are in the best interest of the agency.

Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions that are timely and in the best interests of the agency.

Plan: In collaboration with the Division Director, develop strategies to move the agency forward, set goals, create and implement action plans, and evaluate the process and results.

Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

REQUIRED DUTIES AND RESPONSIBILITIES:

Must be able to perform work responsibilities in various locations.

Must possess excellent oral and written communication skills.

Must be sensitive, flexible, and responsive to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation, or any other special needs as reflected in the ability to communicate with staff and/or clients.

Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook and possess basic computer skills. Knowledge of Salesforce is a plus.

Must be available to attend weekend and evening meetings and events as required.

Must be able to work both independently and in a team environment.

Must possess the time management skills necessary to organize and manage multiple priorities and tasks.

Must be authorized to work in the U.S and New Jersey.

Must possess the ability to serve as a representative of Prevention Links, upholding the agency’s expectation of excellence and collaboration.

Must maintain an understanding of all programs, grants, and projects offered by Prevention Links.

Must adhere to Prevention Links administrative, reporting, and recordkeeping guidelines to support accurate documentation of activities.

Must participate in all agency-required training.

Must be able to speak and write English.

Must be able to walk, stand, and sit for long periods of time.

Must be able to lift 25 pounds.

Must possess a valid New Jersey Driver’s License and an independent mode of transportation.

Must complete all other duties and tasks as requested by the CEO or Deputy Director.

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the organization's ongoing needs. Job descriptions can be revised and updated periodically to meet the needs of the organization.

EDUCATION AND EXPERIENCE:

Master’s degree in a related field (e.g., counseling, public administration, social work, etc.). At least five (5) years’ experience in community organizing, developing community partnerships, and project management. Five (5) years of experience analyzing, monitoring, maintaining, or implementing social service, community service, evidence-based programs, or any other human support/assistance program, three (3) of which shall have been in a supervisory capacity.2

TRAVEL: This full-time position may require domestic travel. Local, independent travel is required.

EVENING AND WEEKEND AVAILABILITY: Must be available evenings and weekends as needed to meet contract deliverables.

Prevention Links provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Prevention Links complies with applicable state and local laws governing nondiscrimination in employment at every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Prevention Links expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with Prevention Links’ employees' ability to perform their job duties may result in discipline up to and including discharge.