Accounts Payable Administrator at Posillico… · Farmingda…

Summary: Posillico Civil, Inc. is a multi-disciplined construction company dedicated to completing projects safely and on time. The Accounts Payable Administrator will manage vendor accounts, ensuring compliance with AP standards and processing invoices efficiently. Responsibilities: - Research and answer vendor and staff inquiries on any vendor payment related items - Resolving vendor inquires, research and reconciliation of vendor payment history, including vendor statements - Liaise with the field team on vendor inquiries and payment follow-up, including rejected invoices - Enter invoices into Viewpoint for field to code/approve electronically - Monitor unapproved invoices to ensure approved in a timely manner - Review and verification of invoices to cost centers by analyzing invoice; recording entries - Ensure all AP requirements and standards are in compliance - This position will entail monthly closing of the AP system, ensure key monthly invoices have been processed - Complies with Accounting Schedule & Deadlines, including monthly closing responsibilities - Follow-up on outstanding checks - Enter and process employee expense reimbursements - Retrieve, print, and organize invoices for weekly payment processing - Perform general administration duties as assigned - Perform special assignments, projects and reporting as needed Required Qualifications: - 1-3 years experience in construction A/P, project A/P, and inter-company payables - Experience with an automated A/P system and excel - Very detail oriented and able to demonstrate high degree of accuracy - Excellent verbal and written communication skills - Ability to multi-task and willingness to perform in a Team environment Required Skills: Accounts payable, Construction accounts payable, Project accounts payable, Inter-company payables, Automated accounts payable systems, Excel Benefits: Medical, dental, and vision coverage, Life insurance, FSA, Short- and long-term disability, Identity theft protection, 401(k), Employee assistance program, Paid time off