Accounts Payable Administrator at Posillico in Farmingdale, NY

Overview

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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Responsibilities

POSITION SUMMARY:

The primary responsibilities of the Accounts Payable Administrator are the management and organization of all vendor accounts.

RESPONSIBILITES:

• Vendor Management:

  • Research and answer vendor and staff inquiries on any vendor payment related items
  • Resolving vendor inquires, research and reconciliation of vendor payment history, including vendor statements
  • Liaise with the field team on vendor inquiries and payment follow-up, including rejected invoices

• Enter invoices into Viewpoint for field to code/approve electronically

• Monitor unapproved invoices to ensure approved in a timely manner

• Review and verification of invoices to cost centers by analyzing invoice; recording entries

• Ensure all AP requirements and standards are in compliance

• This position will entail monthly closing of the AP system, ensure key monthly invoices have been processed

• Complies with Accounting Schedule & Deadlines, including monthly closing responsibilities

• Follow-up on outstanding checks

• Enter and process employee expense reimbursements.

• Retrieve, print, and organize invoices for weekly payment processing.

• Perform general administration duties as assigned

• Perform special assignments, projects and reporting as needed

Qualifications

QUALIFICATIONS:

• The ideal candidate would have 1-3 years experience in construction A/P, project A/P, and inter-company payables.
• Experience with an automated A/P system and excel.
• Very detail oriented and able to demonstrate high degree of accuracy .
• Excellent verbal and written communication skills.
• Ability to multi-task and willingness to perform in a Team environment.

Reports to: Procurement and Payables Director

Location: Farmingdale, NY

Compensation: $45,000 to $60,000 annually comensurate with experience

Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

#LI-Onsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.