HR Coordinator at Portobello America in Baxter, TN

Summary: Portobello America is a company that values its employees and is seeking an HR Coordinator to support its Human Resources team. The HR Coordinator will manage employee records, coordinate events, and ensure operational excellence in HR while fostering a positive workplace culture. Responsibilities: - Plan, coordinate, and execute all company employee events from concept to completion — including holiday parties, cookouts, appreciation events, Sustainability Week, safety events, and recognition ceremonies - Own the Employee of the Month program end-to-end, including coordinating nominations, managing recognition, and ensuring winners are celebrated in a meaningful and visible way - Partner with HR leadership to develop and execute quarterly and annual employee engagement initiatives that strengthen culture and morale - Coordinate all logistics for employee events including venue setup, vendor coordination, catering, decorations, communications, and budgeting - Create and distribute employee-facing communications for events and recognition including flyers, TV announcements, emails, and signage - Manage relationships with external vendors, community partners, and organizations involved in company events - Gather employee feedback following events to measure impact and improve future experiences - Support community engagement events including Chamber of Commerce activities, job fairs, steering committee visits, and other outreach efforts - Serve as a friendly, approachable first point of contact for employee questions, concerns, and HR-related needs - Support a positive and inclusive workplace culture by modeling Portobello America’s values in every interaction - Assist the HR Manager with employee relations matters including documentation, follow-up, and confidential record-keeping - Support performance review cycles including scheduling, tracking completion, and distributing materials to managers - Help coordinate new hire onboarding in partnership with the Training & Onboarding Specialist, including orientation logistics and paperwork - Maintain the HR bulletin board, TV displays, and break room communications with up-to-date announcements and program information Required Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business, Communications, or a related field preferred - Minimum 1–2 years of experience in HR, office administration, event coordination, or a related role - Exceptionally organized with a strong eye for detail and the ability to manage multiple priorities, deadlines, and competing projects at once - Strong written and verbal communication skills — able to draft professional communications and speak confidently with employees at all levels - Outgoing, people-oriented, and genuinely enthusiastic about creating a positive employee experience - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); comfort with digital tools and HR systems - Ability to maintain strict confidentiality and handle sensitive employee information with discretion - Bilingual (English/Spanish) strongly preferred to support our diverse workforce Preferred Qualifications: - Experience in a manufacturing, warehouse, or industrial workplace environment - Familiarity with ADP Workforce Now or similar HRIS/payroll platforms - Prior experience planning and executing corporate or company events of varying scale - Experience with employee communications including flyers, newsletters, or digital signage - SHRM-CP, PHR, or relevant HR certification (or actively pursuing) Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, HRIS, Bilingual English/Spanish