Payroll Specialist – Paylocity… at Port to Port… · New Castle

Apply Job Type Full-time Description We are seeking a highly experienced and detail-oriented Payroll Specialist with advanced, hands-on expertise in Paylocity to take full ownership of payroll operations. This role is responsible for full-cycle payroll processing and serves as the primary point of accountability for payroll accuracy, compliance, and reporting. The ideal candidate is confident working independently, managing high-volume payroll, and resolving discrepancies in a fast-paced environment with strict deadlines. This is not an entry-level role. Candidates must have direct, hands-on experience processing payroll in Paylocity and be able to manage payroll functions independently. Fluency in both English and Spanish is required for this role. The position requires daily communication with employees in both languages, including explaining payroll details, resolving issues, and providing support. Requirements Core Payroll Responsibilities • Process weekly multi-state payroll in Paylocity from start to finish • Review, audit, and validate timecards, PTO, and pay adjustments prior to payroll submission • Ensure payroll is processed accurately, timely, and in compliance with all applicable laws and regulations • Maintain payroll data including earnings, deductions, garnishments, benefits, and tax withholdings • Perform detailed payroll reconciliations and identify discrepancies before finalizing payroll • Investigate and resolve payroll variances, errors, and employee concerns • Maintain accurate payroll records and documentation for audits and internal controls • Support year-end payroll processes including W-2 preparation and audits • Communicate payroll information clearly and professionally to employees in both English and Spanish Accounting and Financial Support • Prepare and support payroll-related journal entries and general ledger reconciliations • Partner with Accounting to reconcile payroll, benefits, and tax liabilities • Assist with month-end and year-end close processes related to payroll • Review and validate payroll-related invoices and benefit deductions • Ensure alignment between payroll records and financial reporting HR and Administrative Support (Secondary to Payroll) • Assist with onboarding and employee data entry in Paylocity • Maintain and update employee records ensuring accuracy and compliance • Support benefits administration including enrollments, changes, and terminations • Assist with employee communications related to payroll, benefits, and policies • Support HR audits, reporting, and documentation as needed • Participate in process improvements related to payroll and HR systems Minimum Requirements (Non-Negotiable) • 3 to 5 years of full-cycle payroll processing experience • Strong, hands-on experience using Paylocity in a payroll processing environment • Bilingual English/Spanish required. Must be able to communicate professionally in both languages in a workplace setting • Advanced Excel skills, including data analysis, reconciliations, and reporting • Experience processing multi-state payroll • Strong understanding of payroll laws, tax regulations, and compliance requirements • High attention to detail with the ability to meet strict deadlines • Ability to handle confidential information with professionalism and discretion Preferred Qualifications • Experience in logistics, transportation, or other high-volume environments (But not required) • Experience processing weekly payroll • Familiarity with benefits administration and payroll integration • Basic accounting knowledge including journal entries and reconciliations Benefits • Health, dental, and vision insurance • Company-paid employee-only medical coverage (where applicable) • Paid time off and paid holidays • 401(k) plan (if applicable) • Opportunities for professional growth and advancement • Stable and growing company environment Work Environment • High-volume, deadline-driven payroll environment • Payroll-focused role with full accountability for accuracy and compliance • Collaborative work with HR and Accounting teams • Opportunity to support process improvements and system enhancements Salary: Compensation will be based on experience Resumen del puesto (Español) Buscamos un Especialista de Nómina con experiencia avanzada en Paylocity para manejar el proceso completo de nómina. Este puesto requiere experiencia práctica, atención al detalle y la capacidad de trabajar de manera independiente en un ambiente de alto volumen. Se requiere fluidez en inglés y español. El puesto incluye comunicación diaria con empleados en ambos idiomas para resolver dudas y brindar apoyo relacionado con la nómina.