Finance Officer at Pole Star EAM Ltd in City of London, England, GB

Job Title

💰 Salary: £35,000.00 - £40,000.00

Who are we & what we do

Pole Star Group is a leading Enterprise Asset Management (EAM) solutions provider dedicated to enhancing safety, efficiency, and operational excellence across critical sectors such as Railways, Highways, and Healthcare. Our comprehensive suite of solutions, including Systems, Inspections, and Maintenance, empowers organisations to optimise asset performance and ensure the highest safety and reliability standards.

We care about doing things properly; for our people, our planet, and our clients. Our Integrated Management System (IMS) helps us meet high standards across quality (ISO 9001), environment (ISO 14001), health & safety (ISO 45001), and information security (ISO 27001). We all contribute to this, in big and small ways, by following processes, working safely, reducing waste, protecting information, and raising a hand when something doesn’t look right. We don’t need to be an expert - just thoughtful, responsible, and ready to support our ongoing improvement.

Our Values:

At Pole Star Group, we believe in a culture defined by our core values:

• People 1st 🧑‍🤝‍🧑❤️: We believe that our employees are our greatest asset. We foster a supportive and inclusive environment where everyone can thrive and contribute their best. By investing in our people, we ensure exceptional service and value for our customers.
• Customer Obsession 📈🤝: Our customers are at the heart of everything we do. We strive to exceed their expectations through innovative solutions, exceptional service, and a relentless focus on their needs and satisfaction.
• Disruptive Innovation 💡🚀: We embrace change and encourage creativity. We are not afraid to challenge the status quo and pursue bold ideas that drive progress and set us apart from the competition.
• Integrity 🛡️✅: We conduct our business with the highest levels of honesty and transparency. We are committed to ethical practices and building trust with our employees, customers, and partners.
• Excellence 🌟🎯: We aim for excellence in all our endeavours. We set high standards, continuously improve, and celebrate our successes while learning from our challenges.
• Have Fun 😄🎉: We believe that balancing hard work and fun is key to success. We foster a dynamic and enjoyable work environment where teamwork, enthusiasm, and a sense of adventure are encouraged.

The Role

We are seeking a detail-orientated and reliable Finance Officer with proven experience in managing VAT returns to join our team. This role is essential in maintaining accurate financial records, ensuring compliance with HMRC regulations, and supporting the overall financial health of the business.

Key Responsibilities

• Maintain accurate financial records, including purchases, sales, receipts, and payments
• Prepare and submit VAT returns in line with HMRC deadlines
• Reconcile bank accounts and company ledgers regularly
• Manage accounts payable and receivable
• Assist Operations Manager with month-end and year-end financial reporting
• Support audits and tenders by providing required documentation and information

Essentials we are looking for…

• Proven experience in a similar finance role
• Strong knowledge of VAT regulations and experience preparing VAT returns
• Familiarity with accounting software (Xero)
• Excellent attention to detail and high level of accuracy
• Strong organisational and time-management skills
• Ability to work independently
• Good understanding of basic accounting principles
• Proficiency in Microsoft Excel

Stuff we’d love, but isn’t essential...

• AAT qualification or equivalent (support considered if this is something you would like to work towards)
• Experience preparing management accounts
• Experience working in a remote environment.
• A level of travel will be required.

Why Join us…

• Be part of a dynamic team that values innovation, collaboration, and personal growth.
• Enjoy a supportive work environment with opportunities for professional development.
• Contribute to meaningful projects that enhance safety and efficiency in critical sectors.
• Participate in a culture that prioritises work-life balance and fun.
• A level of travel will be required.

Benefits

• 25 Days Holiday (plus Christmas shutdown)
• Benefits Package and Pension
• Hybrid Working (we are currently remote first moving to hybrid working - London Based)
• Flexible working hours
• Home Office Equipment (Desk, Chair, Laptop, Mobile devices (As required))