Bookkeeper (15 Month Contract) at Polar Asset… · Toronto

Bookkeeper, Family Office (15 Month Contract)

 

What is the opportunity?

We are looking for a Bookkeeper to cover a 15-month maternity leave for our family office working closely with the principals of two families. The ideal candidate will have hands-on cash management, bookkeeping and accounting experience. Exposure to personal and corporate tax is a bonus.

What Will You Do?

Day-to-day transaction management

Record and reconcile all financial transactions across bank accounts, credit cards, and entities (personal, trusts, corporations).

Account reconciliation & reporting

Perform monthly reconciliations and produce clear, accurate financial reports (cash flow, net worth, income/expense summaries).

Bill pay & cash flow management

Manage accounts payable, schedule payments, track upcoming obligations, and ensure liquidity across accounts.

Multi-entity bookkeeping

Maintain separate books for various entities (holding companies, trusts, investments) while ensuring proper consolidation where needed.

Coordination with advisors

Work closely with accountants, tax advisors, investment managers, and legal professionals to provide clean, timely financial data.

Record keeping & audit readiness

Maintain organized documentation (invoices, statements, contracts) and ensure records are accurate and audit/tax-ready at all times.

What Will You Need to Succeed?

• Relevant accounting/bookkeeping experience: Proven experience managing full-cycle bookkeeping, ideally in a family office, private wealth, or multi-entity environment.
• Discretion & confidentiality: Handling sensitive personal and financial information requires absolute trust and professionalism.
• Strong organizational ability: Ability to manage multiple accounts, entities, deadlines, and document flows without losing clarity.
• Accounting software proficiency: Expertise in tools like QuickBooks, Sage, or similar, plus strong Excel skills for custom reporting.
• Strong internal controls & accuracy mindset: Ability to implement checks, catch inconsistencies, and maintain high data integrity across all records.
• Communication & coordination skills: Ability to liaise effectively with family members and external advisors, translating financial data into clear insights.

What’s In It for You?

• A competitive compensation and benefits package
• Hybrid role based out of Toronto, Ontario with an expectation of being in the office half-time.

 

 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.