Operations Coordinator, School of… at Point Loma… · Point…

Summary: Point Loma Nazarene University is a Christian liberal arts university committed to diversity and community engagement. They are seeking an organized and collaborative Operations Coordinator to support the School of Humanities, Arts, and Public Engagement by coordinating academic programs, events, and daily operations while working closely with faculty, staff, and students. Responsibilities: - Coordinate course scheduling processes and ensure accuracy within Workday systems - Support faculty and academic operations including advising coordination and exam scheduling - Plan and execute events such as program activities, conferences, and student engagement initiatives - Provide administrative support for recruiting, hiring, and onboarding faculty and student workers - Manage program communications including social media, newsletters, and outreach efforts - Track and support program budgets, expenses, and scholarship processes - Partner with campus departments to coordinate student services and program needs - Support assessment, accreditation, and reporting processes through data collection and organization - Oversee building coordination needs including facilities requests and space organization - Provide comprehensive administrative support including scheduling, purchasing, travel coordination, and records management Required Qualifications: - One or more years of administrative work experience - Proficient in Google Workspace (Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, and Slides), Microsoft (Word, PowerPoint, and Excel), and Workday - Ability to compose written materials using correct spelling, grammar, punctuation, syntax, and format - Strong organization skills, dependability in follow-through, adaptability, and ability to take initiative, work independently, make decisions, handle stress, maintain confidentiality of information - Competent multi-tasking skills required, including being able to maintain work flow despite frequent interruptions - Excellent interpersonal skills to relate to students, faculty, staff, and campus partners (including but not limited to, parents, donors, and alumni), and other members of the public with an affable and flexible disposition - Willingness to support and enthusiastically engage with people from diverse walks of life, including students, staff, faculty, and School community partners - Commitment to a set work schedule (M - F, 8:00am - 4:30pm), but flexibility with occasional schedule shifts due to program events, including late evenings and weekends (approximately 3-5 times per semester) - Evidence of Christian commitment and active church involvement. In addition, staff agree to live in agreement with PLNU's Community Life Covenant - The job offer is contingent on the successful completion of a background check. PLNU will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local 'Fair Chance' laws Preferred Qualifications: - Two or more years of administrative work experience, preferably in higher education - Experience in coordinating groups of people, tasks, schedules, events, and physical spaces - Proficiency in Adobe Creative Cloud, Canva, Mac products, and any mass mailing software - Demonstrated understanding of social media and familiarity with current trends in social media - Familiarity with some artificial intelligence (AI) models and willingness to learn how to effectively use them in the workplace (for instance, an expressed willingness to attend training sessions) - Ability to quickly learn and assist in the implementation of new software - Accuracy, attention to detail, and the ability to work as a team player Required Skills: Google Workspace, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Workday, Event coordination, Data analysis, Budget tracking, Social media management, Adobe Creative Cloud, Canva, Mass mailing software Benefits: Health, Dental, Tuition benefits for employees and dependents, Competitive retirement matching, Vacation and sick time, 15 paid holidays per year, Staff chapel, A robust wellness program