Executive Assistant to CEO at Plutus Health in Dallas, TX

About Plutus Health Inc.

Plutus Health Inc. is a healthcare organization focused on delivering technology-enabled solutions and services that help improve healthcare operations and business performance. We operate in a fast-paced environment where collaboration, innovation, operational excellence, and exceptional client service are key priorities.

About the Role

Plutus Health is looking for a highly organized, proactive, and trustworthy Executive Assistant to the CEO. This is a high-visibility role requiring exceptional communication skills, sound judgment, strong follow-through, and the ability to manage multiple priorities with a high degree of confidentiality.

The Executive Assistant will work closely with the CEO and act as a key coordination point across leadership and other stakeholders. The ideal candidate is comfortable working in a fast-paced environment, anticipating needs, tracking priorities, and ensuring important actions are followed through to completion.

Key Responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and day-to-day schedule.
• Coordinate meetings across multiple stakeholders and time zones.
• Prepare meeting agendas, presentations, reports, briefing materials, and other executive-level documents.
• Document and track action items, priorities, commitments, and deadlines, ensuring timely follow-up.
• Coordinate closely with leadership and teams including Sales, HR, Finance, Operations, and other business functions.
• Assist with executive communications and correspondence.
• Support leadership and board-level meetings, including preparation, scheduling, documentation, and follow-up.
• Handle sensitive and confidential business and employee information with the highest level of discretion.
• Conduct research and prepare summaries to support executive decision-making.
• Assist the CEO with strategic initiatives and special projects as needed.
• Identify scheduling conflicts, competing priorities, and potential bottlenecks proactively.
• Maintain strong follow-through and ensure important tasks and decisions do not fall through the cracks.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related discipline.
• 3–6 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and time-management skills.
• Ability to manage multiple priorities and changing requirements in a fast-paced environment.
• High degree of professionalism, discretion, integrity, and confidentiality.
• Strong proficiency in Microsoft Office, particularly Outlook, PowerPoint, Word, Excel and AI Tools .
• Strong attention to detail and ability to follow through on assignments independently.
• Comfortable working closely with senior executives and interacting professionally with internal and external stakeholders.

Preferred Qualifications

• Previous experience directly supporting a CEO, Founder, President, or other C-suite executive.
• Experience working with a U.S.-based healthcare, healthcare technology, or healthcare services organization.
• Experience coordinating with U.S. and global stakeholders.
• Familiarity with Microsoft Teams, Zoom, CRM platforms, and other business collaboration tools.
• Experience preparing executive presentations, meeting summaries, reports, and trackers.
• Comfortable working across multiple functions and time zones.

What We’re Looking For

The successful candidate will be someone who:

• Is highly dependable, procative and takes ownership of responsibilities.
• Anticipates the CEO’s needs rather than waiting for direction on every task.
• Communicates clearly, professionally, and confidently.
• Can distinguish between urgent and important priorities.
• Maintains confidentiality and exercises good judgment.
• Is comfortable working independently while coordinating across multiple teams.
• Has strong attention to detail and consistent follow-through.
• Thrives in a dynamic environment where priorities can change quickly.

Why Join Plutus Health

• Work directly with the CEO and gain exposure to executive-level decision-making.
• Take on a high-visibility, high-impact role with meaningful responsibilities.
• Gain exposure to different areas of the healthcare business and strategic initiatives.
• Collaborate with leadership and cross-functional teams in both the U.S. and India.