PERSONNEL COORDINATOR - Pine Creek at Pioneer… · Wayne

Title: Personnel Coordinator

Reports to: Nursing Home Administrator

Effective Date: 11/2022 Review Date: NA

Position Summary:

WEEKDAYS - DAY SHIFT - SALARY NON -EXPEMPT

Responsible for providing facility level support for staff and department heads including but not limited to payroll, staff recruitment, staff selection, onboarding, benefit management, employee file maintenance, and termination. Provides basic support for corrective action and consults with Corporate Director – HR regarding complex employee relations, disciplinary or regulatory/legal issues.

Core Responsibilities:

• Maintains a current position control for the facility.

• Processes and forwards position request forms as per the approval process.

• Posts vacant positions approved for hire to appropriate websites.

• Screens applicants based on required and preferred qualifications, providing the department head with the most qualified applicants.

• Complies at all times with EEO, FLSA laws and monitors department head compliance. Reports irregular practices to the NHA and Corporate Director – HR.

• Participates in the selection process as requested by the department head.

• Processes newly hired staff including completion of all required pre-employment screening.

• Facilitates onboarding of new employees including documentation, initiating the file, orientation, etc.

• Validates and processes payroll for all departments.

• Maintains payroll records in compliance with applicable laws and standards.

• Distributes paychecks and answers employee questions regarding payment of hours and benefit time.

• Processes pay adjustments at the direction of the department head when discrepancies or errors are identified.

• Interfaces with legal entities related to garnishments.

• Provides employment documentation as requested by legal entities for the purposes of unemployment, worker’s compensation, employment and income verification, etc.

• Maintains confidentiality of employee information including payroll, health records, corrective action, etc.

• Interfaces with HRIS and payroll vendors to assure that systems are functioning optimally and all regulatory, legal, and financial reporting requirements are met.

• Maintains employee records in compliance with licensing and regulatory standards at all times.

• Monitors credentials and renewal dates for employees. Makes department heads aware when expirations are upcoming and assures that employees do not work without required credentials.

• Provides support for department heads for corrective action process and assures that documentation of corrective action is maintained in the employee file.

• Maintains knowledge of basic regulations relating to payroll and employment. Consults with Corporate Director-HR when guidance or expert knowledge is needed.

• Facilitates review of all corrective actions involving suspension, final warning, and termination or licensing agency reporting with the Department Head, NHA, and Corporate Director – HR prior to issuance to employee.

• Other duties as requested and assigned.

Minimum Qualifications:

• High school diploma or GED required. Associates or Bachelor’s Degree in Business or related field preferred.

• 1 year experience in payroll management and/or HR support

• 1 year experience in ADP, UKG, ON SHIFT, Workforce Now