Job Description Summary

Department - Information Technology

Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified

Job Classification: 5404 - Contract Coordinator II

Salary Grade: 13

Pay Range

Hiring Range: $62,337 - $74,796 Annually

Pay Range: $62,337 - $87,276 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.

The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Coordinator II.

This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. This individual will assist in supporting the purchasing and administrative team. Will research, plan, develop, and monitor special projects. Will plan, organize, schedule, and conduct various meetings.

Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government.

This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions;
• Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards;
• Monitors contract performance and adherence to contractual obligations, timelines, and quality standards;
• Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement;
• Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices;
• Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution;
• Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters;
• Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues;
• Participates in the development and implementation of contract management policies, procedures, and training programs;
• Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND two years of experience administering, developing, evaluating, and/or writing contracts.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years with Pima County in a Contract Coordinator I position.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum three (3) years experience providing general professional administrative services.
• Minimum one (1) year experience with coordination, review, revision and implementation of contracts, licenses, and agreements.
• Minimum one (1) year experience managing staff or a major program within a company or department.
• Minimum three (3) years experience reviewing department policies, procedures, and practices to determine efficiency and effectiveness.
• Minimum one (1) year experience with implementation of new processes and programs within a department or unit.

Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The Information Technology Department is unable to provide visa sponsorship for this position.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.