Accounts Receivable Clerk at PHC Group in Chicago, IL

Joining the PHC Group means becoming a vital player in one of the world's foremost producers and suppliers of top-tier laboratory equipment. Operating in the dynamic biomedical and diagnostics sectors, we cater to a diverse and expanding range of life science facilities. Our products are essential tools for researchers and professionals in pharmaceuticals, biotechnology, and healthcare, making a meaningful impact on advancements in these fields. Your role with us will be an integral part of this impactful journey.

Job Title: Accounts Receivable Clerk

Follow well-established policies and procedures for the Credit, Accounts Receivable, Cash Application Roles. Serve as a resource for PHCNA departments to provide direction and guidance within PHCNA guidelines consistent with Credit and JSOX policies and procedures. Responsibilities will include, but not limited to New Account Setup, Customer Maintenance, Cash Applications, Invoice Collections, Deduction Dispute Resolution.   

Location: This is a hybrid role which reports onsite to our Wood Dale office on Tuesdays and Thursdays.

What you will be doing:

Credit:

• Setup new customer account requests in Microsoft Dynamics with approved documents for internal controls. 

• Run Dun & Bradstreet Reports and follow on Bank and Trade References for the Accounts Receivable Supervisor and Manager.

• Maintain accurate and secure customer credit files with appropriate credit and sales tax exemption information, while maintaining customer accounts and credit information in the customer master for Internal Controls.

• Support PHC departments with documentation and audit requests.

• Review and update the Account Activity Register excel file.

Accounts Receivable:

• Collection of open and past due invoices, deduction resolution, account reconciliation.

• Run and analyze the accounts receivable aged trial balance to identify issues attributing to account delinquency, and disputes while suggesting resolutions, corrective actions, and countermeasures to management.

• Consult with Credit Manager and /or Credit & Accounts Receivable Supervisor to escalate all sensitive and unresolved Accounts Receivable and Credit Issues.

• Review Order Block for Release and prepare requests for Credit Line Increase when required per PHC Credit Policy.

• Build and maintain positive relations with internal and external customers by demonstrating the urgency to resolve and/or escalate customer requests and issues allowing for swift action and solutions.

• Assist in month end reporting, analytics and metrics.

• Special projects including analysis of internal controls, audits, and implementation of process improvements.

Cash Applications:

• Prepare and Post Daily Cash in Bank Lockbox in payment journal.

• Review and approve the daily reconciliation for cash on account and credit card payments to open orders and invoices.

• Review and maintain daily bank lockbox reporting balancing the payment journal, accounts receivable and bank general ledgers via self-check and JSOX audit control.

What you need for success:

• College degree preferred; high school diploma required.

• National Association of Credit Managers (NACM) Classes Preferred

• Minimum 3 years in credit, accounts receivable, and cash application roles.

• Working knowledge of accounting, credit, collections, banking, sales tax and/or finance functions.

• Experience with Microsoft products (AX Dynamics, Outlook, Excel, and Word).

The hiring range for this position is $25-$30/hour, plus individuals may be eligible for a 10% annual discretionary bonus. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications, location, and applicable employment laws. PHCNA offers a wide range of benefits, including medical, dental, vision, 401(k), holiday pay, vacation, and more.

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TO ALL RECRUITMENT AGENCIES:  PHC does not accept unsolicited third-party resumes.
 

Building an Inclusive Culture: We are a company that brings varying backgrounds, ideas, and points of view to inventing on behalf of all customers. Our diverse perspectives are enriched by many dimensions, including race, ethnicity, gender, age, physical and mental ability, sexual orientation, religious beliefs, culture, language, and education, as well as professional and life experience. We are committed to diversity, equity, and inclusion, and leveraging our unique perspectives to scale our impact and growth.