Accounting Manager at Petaluma Health Center in Petaluma, CA

Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.

FULL TIME EMPLOYEE BENEFITS:

• 21 Days of Paid Time Off
• 10 Observed Holidays
• Medical Insurance (Entire deductible paid by us!)
• 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
• Dental Insurance
• Vision Insurance
• Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
• 401K Matching after 1 year of employment
• Flexible Spending Account, Dependent Care FSA
• Life Insurance (included at no cost to the employee)
• Long Term Disability (included at no cost to the employee)
• Employee Assistance Program (included at no cost to the employee)

Summary: Under the direction of the Controller, the Accounting Manager assists in various activities surrounding the preparation of financial statements and supporting documents, and oversees review of accounting system inputs/outputs for accuracy and reasonableness. The Accounting Supervisor is responsible for day-to-day supervision of accounts payable staff and staff accountants.

Areas of Responsibility:

• Assist with managing the daily accounting operations, including Accounts Payable, GL, cash management, financial variance analysis, balance sheet reconciliation, and tax filing and compliance.
• Prepare journal entries for month end close to ensure accurate general ledger reporting and reconciliations.
• Monitor and analyze accounting data and work closely with Controller to produce financial reports and statements.
• Assist Sage Admin with maintaining the general ledger chart of accounts and ensuring new accounts are added to financial reporting structures
• Assist Controller with the preparation of internal and external schedules to facilitate annual audits, cost reports, OSHPD and UDS reporting, and 990 filings
• Provides financial and technical expertise to support daily operations
• Gathers, processes, and summarizes complex financial information to provide support to the organization's fiscal functions and applies accounting reporting requirements in accordance with generally accepted accounting principles related to the goals of the health center
• Provide back-up to the accounts payable function
• Manage monthly credit card expense
• Perform compliance testing against company invoicing and reimbursement policies, and educate/escalate as needed
• Manage independent contractor and vendor contract database
• Develop recommendations for increased efficiencies and participate in process improvement and system implementation projects
• Assist Controller in the implementation, adherence, and ongoing maintenance of internal policies, procedures, and controls
• Perform financial analyses, special projects, and develop ad-hoc reports to cross functional departments and management as requested
• Contributes to the creation of a robust and scalable infrastructure as well as assisting with implementation and on-going maintenance of internal control compliance
• Supervises, trains and develops staff in all areas of accounting and customer service, and suggests methods to improve processes and increase efficiency
• Fosters an environment of trust, empowerment and accountability through servant leadership
• Provide guidance to and shares knowledge with colleagues/team members relating to own specialization
• Responsible for interviewing and hiring: interviews, selects, orients, trains and supervises team

Education/Experience:

• Bachelor's degree in Finance or Accounting, or equivalent degree and/or experience
• 8-10 years of accounting experience, with at least 5 years in the health care industry
• At least 5 years’ experience managing a team

Desired Skills:

• Strong analytical and problem-solving skills, with a strong process improvement mindset
• Perform professional accounting work utilizing a computer-based financial management system, and apply generally accepted accounting principles
• Demonstrated ability to successfully lead, manage, and coach a team
• Results-oriented and service-minded with ability to develop and foster relationships with key stakeholders internally and externally
• Willingness to adapt to the many changing requirements/needs of a growing health center
• Familiarity with non-profit accounting principles
• Excellent interpersonal skills, collaborative work ethic, and ability to work in a team-oriented culture
• Motivated, self-directed, and proactive with a willingness to take on additional projects
• Proven track record of excellence, ownership, and accountability for assigned tasks
• Confident personality supported by disciplined, logical thinking and fact-based, documented conclusions and opinions
• Ability to exercise a high degree of independent judgment on diverse and specialized accounting projects under deadlines and competing priorities
• Highly focused, organized, and detail-oriented
• Excellent oral and written communication skills
• Represents Petaluma Health Center in a manner consistent with its culture and values

Language Skills: Ability to effectively present information and respond to questions and requests from patients, co-workers, and others as necessary.