Donor Engagement and Events Coordinator at Peabody Essex… · Salem

Summary: Peabody Essex Museum has an immediate opening for a full time entry level coordinator within the Development Department. The Donor Engagement and Events Coordinator provides administrative and planning support for development events and donor engagement activities, ensuring successful execution and coordination of various tasks related to these events.

Responsibilities:
- Provides general administrative, planning and onsite support for various development events as well as donor engagement activities throughout the department
- Provides onsite and virtual event support for all development events
- Coordinates onsite registration at events and associated collateral and follow-up activities such as updating rsvp’s and post event attendance in the Tessitura database and event tracking documents
- Coordinates the scheduling and logistics around select tours and events for development
- Submits photography requests for Development events
- Confirms photography request lists
- Circulates photo stewardship to the development team
- Assists with scheduling appointments and meetings on Google calendar and Zoom
- Organizes and files documents and travel plans
- Gathers and disseminates information
- Assists with invoicing, budget tracking and expense reporting for all Development Events
- Plays a key role in the execution of the PEM Gala and PEM Gala Committee meetings
- Supports preparing, submitting all development event and engagement communication requests to the in-house Associate Design Director, Development including drafting invitation and communication copy
- Scheduling of send dates and maintaining the communications calendar
- Maintains the social media calendar and event list tracker
- Facilitates hardcopy and digital invitation mailings
- Builds event pages and drafts web copy for events
- Maintains the confidentiality of all institutional and personnel matters
- Works on special nonrecurring and ongoing projects, and other duties as assigned

Required Qualifications:
- Bachelor's Degree
- One or more years of experience or training, or the equivalent combination of education and experience
- Excellent attention to detail
- Outstanding oral and written communication skills
- Proven problem-solving and planning capabilities
- Mature level of judgment and decision-making in a changing, forward-thinking operating and visitor focused environment
- High degree of patience, good humor and fortitude in managing relationships with various parties, including other departments, donors and external partners
- Demonstrated ability to forge mutually-respectful and effective relationships with a diverse group of personalities

Preferred Qualifications:
- A background in development, art history and art museum experience
- A passion for the world of art, creativity, art history and our rich cultural history
- Experience in MS Office suite, Google Docs, Zoom Meetings and Zoom Webinar
- Knowledge of Tessitura or similar database program

Required Skills: Tessitura database, Google Calendar, Zoom Meetings, Zoom Webinar, MS Office suite, Google Docs