Project Coordinator at PBK in Rancho Cucamonga CA

Summary: PBK is a company with over 30 years of expertise in the design and maintenance of building envelope components. The Project Coordinator will work alongside project management to ensure successful project delivery, requiring strong organizational skills and the ability to manage multiple projects simultaneously. Responsibilities: - Assembles all Design Deliverables (Schematic, Design Development) and Presentations - Coordinate documents for OAC meetings, agendas, meeting minutes, Friday reports and action items for major projects - Assists Project Team with Bidding/Proposal Materials (Advertisements for Proposals, Proposal Documents, Recommendation Letters, Bid Tabulations, etc.) - Prepares AIA contracts and fee proposals - Assists Project Managers with obtaining, tracking, and submitting State Agency, City, County Permits & Applications - Coordination and tracking of all Project Documents (PNR, Submittals, Change Orders, Pay Applications, Allowances, Warranty) - Assists team in developing project write ups for marketing purposes. (Deltek) - Assists project team in long range facilities master planning and facilities assessments - Supervises, schedules, trains, and mentors Admin Assistants assigned to their team - Executes format of files and saving in folder structure - Coordinates with assigned managers to ensure BEAM projection schedule is up to date Required Qualifications: - Proficient in Adobe Creative Suite and Microsoft Office Suite software - Excellent verbal and written communication skills - Must possess the ability to interact and represent the firm well with clients, consultants, vendors, and external organizations on behalf of the senior management team - Ability to work and effectively communicate with all levels in and outside the organization - Strong attention to details, including proofreading - Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines Preferred Qualifications: - Proficient in Smartsheet, Bluebeam, Prolog (and/or other project management software) preferred - Bachelor's Degree strongly preferred - Previous experience in a professional services firm (architecture, engineering, construction) is strongly preferred Required Skills: Adobe Creative Suite, Microsoft Office Suite, Smartsheet, Bluebeam, Prolog, Project management Benefits: Incentive compensation in the form of discretionary bonuses in addition to base salary, A full range of medical, financial, and other benefits