AI-Powered Marketing Coordinator at Pavago · South…

Title: AI-Powered Marketing Coordinator

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours

About the Role

We’re hiring an AI-Powered Marketing Coordinator to operate at the intersection of AI, marketing, content, outreach, events, and creative execution.

This is not a traditional marketing coordinator role.

We are looking for someone who naturally works inside AI tools and treats them as the starting point for execution — not just editing assistance. You should be excited about building workflows, experimenting with emerging tools, automating repetitive tasks, and leveraging AI to dramatically increase speed and output quality.

You’ll work directly with leadership and contribute across nearly every external-facing initiative in the business, including podcasts, conferences, books, websites, landing pages, outreach campaigns, presentations, webinars, social media, and client communications.

This role is ideal for someone who thrives in fast-moving environments, learns independently, and enjoys solving problems without needing step-by-step instruction.

Responsibilities

AI Systems & Workflow Development

• Work daily inside AI tools including Claude, Codex, OpenClaw, and similar emerging platforms
• Build and improve AI-driven workflows, agents, prompts, and operational systems
• Use AI to streamline content creation, research, outreach, design, and internal execution
• Continuously experiment with new AI tools and identify opportunities to improve operational efficiency
• Create repeatable systems that help scale marketing and communication output

Content & Social Media Management

• Manage company social media channels end-to-end
• Draft and schedule LinkedIn content for leadership and internal stakeholders
• Build and maintain content calendars across platforms
• Repurpose podcast transcripts into social posts, clips, hooks, summaries, and engagement content
• Contribute campaign ideas, content angles, and growth strategies proactively

Podcast Production & Distribution

• Coordinate podcast recording logistics including software, setup, audio, and video
• Edit podcast episodes and prepare them for publishing
• Produce social clips, captions, summaries, and promotional assets from episodes
• Manage the podcast workflow from scheduling through final publication

Cold Outreach & Lead Generation

• Build and manage LinkedIn outreach workflows and automations
• Create and execute cold email campaigns including domain setup and warmup
• Build targeted lead databases using tools like Clay and similar platforms
• Optimize messaging, targeting, and campaign performance using data and experimentation

Creative & Design Execution

• Update and improve website pages and landing pages
• Design postcards, event materials, sales collateral, and conference assets
• Create polished presentations, pitch decks, and branded documents
• Assist with self-publishing projects including Amazon KDP formatting, cover coordination, and logistics
• Use tools like Canva, Claude Design, or equivalent platforms to create high-quality visual assets

Email Marketing & Communication

• Create and distribute newsletters to leads and clients
• Draft professional outbound emails for clients, partners, and prospects
• Support nurture campaigns, follow-up sequences, and sales communication workflows
• Assist with client gifting and relationship management initiatives

Events, Conferences & Webinars

• Coordinate conference logistics, registrations, sponsorships, and deadlines
• Manage vendor communication, booth materials, shipping, and travel coordination
• Build webinar presentations, outlines, and supporting materials
• Support live webinar and event execution as needed

Light Technical Support

• Navigate tools like GitHub, Supabase, and Cloudflare comfortably
• Handle simple updates including DNS records, configuration changes, and lightweight technical tasks
• Collaborate with developers when deeper technical implementation is required

What Makes You a Perfect Fit

• You are genuinely AI-native and naturally experiment with emerging tools
• You are highly resourceful and enjoy figuring things out independently
• You move quickly without sacrificing quality
• You are proactive and do not wait for detailed instructions
• You enjoy wearing multiple hats across marketing, operations, and creative execution
• You are highly curious and continuously self-educate through tutorials, experimentation, and AI-assisted learning
• You are excited by fast-growing businesses and high-ownership environments

Required Experience & Skills

Must-Have

• Daily hands-on experience with AI tools such as Claude, ChatGPT, Codex, OpenClaw, or similar platforms
• Strong ability to build workflows, prompts, automations, or operational systems using AI tools
• Excellent written English and strong copywriting ability
• Experience managing content, marketing, outreach, or communication workflows
• Experience creating social media content, newsletters, outreach campaigns, or marketing assets
• Comfortable learning and navigating technical platforms and dashboards independently
• Strong organizational and project management skills across multiple concurrent priorities
• Experience using Canva, Google Workspace, and presentation tools
• Reliable remote work setup with stable internet connection
• Self-starter mentality with strong ownership and execution skills

Nice-to-Have

• Experience in marketing, communications, operations, or content coordination roles
• Podcast editing, production, or audio/video editing experience
• Experience with Clay, Instantly, Smartlead, LinkedIn automation, or cold outreach systems
• Familiarity with elective healthcare, aesthetics, ophthalmology, medspa, or plastic surgery industries
• Experience with webinar coordination and event logistics
• Experience with email marketing platforms and newsletter management
• Familiarity with GitHub, Supabase, or Cloudflare
• Experience with Amazon KDP or self-publishing workflows
• Strong understanding of social media growth strategies and audience engagement
• Experience using AI tools for design, content scaling, workflow automation, or operational efficiency

What Does a Typical Day Look Like?

A typical day in this role combines AI workflow management, content production, outreach execution, creative work, and operational coordination.

You may start the day by generating LinkedIn content from podcast transcripts using AI tools, then move into editing podcast clips, launching cold outreach campaigns, updating landing pages, preparing webinar decks, coordinating conference logistics, or building workflow automations to streamline repetitive tasks.

This role is highly dynamic and best suited for someone who enjoys variety, rapid execution, and continuous experimentation.

Key Metrics for Success (KPIs)

• Consistent execution and improvement of AI-driven workflows
• Timely delivery of content, campaigns, and creative assets
• Growth and engagement across social channels
• Successful podcast publishing and promotional execution
• Outreach campaign performance and lead generation results
• Operational reliability across events, webinars, and communications
• Proactive implementation of process improvements and automation opportunities

Interview Process

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding