Reconstruction Project Coordinator at Paul Davis… · Waukesha

Apply Job Type Full-time Description Paul Davis Restoration is seeking a detail-oriented and organized Reconstruction Project Coordinator to support our Reconstruction Project Managers and Sales Estimators. This role is critical to keeping reconstruction projects on track by managing schedules, documentation, job costs, and system updates from start to finish. This position is ideal for someone who enjoys structure, accuracy, and collaboration—and wants to grow within a company that promotes from within. What You’ll Do Monitor project progress and maintain accurate schedules to support target timelines Manage project files including contracts, change orders, work authorizations, permits, and closeout documents Track job costs, invoices, purchase orders, subcontractor billing, equipment, and material usage Input and maintain accurate project data in RMS, XactAnalysis, AlacNet, and other platforms Manage job documentation including notes, photos, required uploads, and compliance records Assist in securing contracts, change orders, supplements, and building permits Assist with creating and contouring work orders Review approved invoices and payment requests weekly to ensure alignment with budgets Track and report budget vs. actual costs to Project Managers and Sales Estimators Assist in acquiring Certificates of Satisfaction upon job completion Address customer inquiries promptly and professionally Participate in weekly coordination meetings with Project Managers and Sales Estimators Support compliance with company policies and industry requirements Level 2 – Additional Responsibilities Candidates hired or promoted to Level 2 will also: Write small and large reconstruction estimates, including detailed scopes of work Prepare and revise estimates using Xactimate Assist with estimate reviews, supplements, and scope revisions Support Project Managers and Sales Estimators with estimating accuracy and budget alignment What We’re Looking For Strong organizational skills with exceptional attention to detail Ability to manage multiple projects in a fast-paced environment Clear written and verbal communication skills Comfort working with project management and estimating software Construction, restoration, or project coordination experience preferred Level 2 Qualifications: Proven experience writing small and large reconstruction estimates Working knowledge of Xactimate pricing and estimating best practices Why Join Paul Davis Restoration? Team-oriented, supportive culture Opportunity for advancement and internal growth Stable, full-time position with long-term career potential Be part of meaningful work that helps people recover from property damage Requirements Paul Davis Restoration does not discriminate on any unlawful basis. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by law.