Project Support Specialist at Pathways in Education in Pasadena, CA

Project Support Specialist

Location: Pasadena, CA

Job Description

Why Join Us?

By joining Pathways Management Group, you will be part of a mission-driven organization dedicated to improving educational outcomes for students who need it the most. This role provides the opportunity to contribute to initiatives that support school growth, expand student access to high-quality educational opportunities, and strengthen systems that allow our schools to thrive.

You will work alongside a collaborative and passionate team committed to ensuring students have the support and opportunities they need to succeed.

As our organization continues to expand and strengthen enrollment systems across multiple states, Pathways Management Group is seeking a Project Support Specialist to support key initiatives that drive school growth. This role will play an important part in coordinating projects, organizing data, and supporting cross-team initiatives that help ensure schools are positioned to serve more students effectively.

We are seeking a Project Support Specialist who is:

• Solutions-Oriented: A proactive problem solver with strong organizational and coordination skills, capable of supporting complex initiatives and ensuring projects move efficiently from planning to execution.
• Dedicated to Making an Impact: Motivated to contribute to meaningful educational work that supports school growth and positively impacts students and their futures.
• Adaptable and Collaborative: Open-minded, flexible, and ready to contribute in diverse ways to a dynamic, mission-driven team.
• Aligned with Our Core Values: Embodying values such as mutual trust, mutual respect, compassion, integrity, and resilience.
• Organized and Quick to Learn: Highly organized, detail-oriented, and able to quickly learn new systems and processes in a fast-paced environment.

As a Project Support Specialist, you will:

• Support School Growth Initiatives:
  Assist in coordinating initiatives that strengthen enrollment across Pathways schools by maintaining dashboards, monitoring enrollment trends, and compiling insights that inform outreach and support data-informed decision-making.
• Coordinate School Openings/Key School Projects:
  Support the planning and implementation of new school openings and other key projects by maintaining project timelines, tracking key milestones, and ensuring coordination across departments.
• Assist with Outreach and Partnership Coordination:
  Help identify and organize outreach opportunities with community partners, events, and organizations that strengthen school visibility and support enrollment growth.
• Ensure Project Execution and Alignment:
  Track progress across initiatives, organize documentation, and support communication between school leaders and internal teams to ensure initiatives move forward efficiently.
• Collaborate Across Teams:
  Work closely with school leadership, marketing, operations, and implementation teams to support coordinated execution of initiatives that strengthen enrollment systems and school operations.

Location and Work Environment:

Pathways Management Group is based in Pasadena, CA. While the majority of our team enjoys the flexibility of working from home, this role requires a commitment to spend 20–30 days per year at our corporate office for company events and professional development opportunities.

Knowledge, Skills and Abilities Required:

• Knowledge of project coordination and organizational planning methods
• Strong organizational, communication, and problem-solving skills
• Ability to track and manage multiple projects and deadlines
• Ability to collaborate effectively across teams and support cross-department initiatives
• Ability to learn quickly and adapt to evolving priorities

Education and Experience:

• Bachelor’s degree or equivalent experience preferred
• 2–4 years of experience in project coordination or program support preferred
• Experience in a charter school or education organization preferred
• Experience supporting multifaceted projects, data tracking, outreach initiatives, or enrollment-related work preferred

Pay: $28.00 - $31.50 Depending on Experience