Location US-OK-Oklahoma City

ID 2026-2441

Parkhill is excited to welcome a new Office Specialist to our team! The Office Specialist provides administrative and operational support and serves as the first point of contact for employees, clients, and visitors. This role is responsible for coordinating daily office functions, supporting internal processes, and contributing to employee engagement and workplace culture. This is a full-time position, paid bi-weekly on an hourly basis.

Life at Parkhill

• Welcome visitors, announce appointments, and assist with inquiries.
• Manage office equipment, including fax machines, copiers, scanners, and mail handling tools.
• Maintain inventory of office supplies, PPE, refreshments, and branded items.
• Coordinate supply re-ordering with Marketing and Brand Coordinators.
• Assist in planning and coordinating employee functions such as holiday parties, fundraising events, and recognition programs.
• Foster office morale by celebrating milestones like birthdays, anniversaries, and licensure achievements.
• Distribute welcome packages, verify I-9 documents, and coordinate workspace setup for new hires.
• Capture temporary photos of new hires and collaborate with team leaders.
• Manage proposals, mail distribution, and meeting logistics.
• Submit invoices and coordinate technology check-in/check-out processes.
• Schedule building repairs, maintenance, and janitorial services.
• Manage keycards and conference room calendars.
• Ensure cleanliness and tidiness in common areas and break rooms.
• Organize office cleanup events and maintain storage file logs.
• Operate a multi-line telephone system, direct calls, and record caller information.
• Will support location leader and help with culture activities when needed.
• Assists with travel reservations, including flights, car rentals, and hotels.
• Coordinates and manages bookings and reservations.
• Plans and coordinates office events.
• Other duties as assigned.

• Associate degree or at least two years’ related experience/training.
• Two years’ related experience/training in customer service, event coordination, or administrative roles.
• Strong interpersonal skills with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Excellent organizational and multi-tasking abilities.
• Ability to work independently and maintain attention to detail.
• Demonstrated ability to maintain confidentiality and professionalism.
• Basic physical activity, including lifting and carrying office supplies, is required

Benefits and Perks

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