Senior Proposal Coordinator at Pape-Dawson Engineers in Nashville, TN

Job Description:

Overview:

The Senior Proposal Coordinator leads resume and project data efforts across departments, regions, or service lines to ensure proposal teams have access to accurate, well-structured, and strategically aligned qualifications content. This role serves as a key contact for technical staff, mentors junior team members, and maintains high standards for content quality and data accuracy across CRM and digital asset systems.

Responsibilities:

• Lead the development and refinement of resume and project data for priority pursuits or sectors.

• Conduct detailed interviews with technical staff to collect and clarify project roles and experience.

• Guide junior team members in effective data gathering, documentation, and formatting practices.

• Oversee data entry and accuracy in CRM and digital asset systems.

• Review existing content libraries to identify gaps, ensure consistency, and support strategic positioning.

• Collaborate with proposal and marketing teams to align content with pursuit strategy.

• Support standardization of templates, formatting guidelines, and data practices across the team.

• Recommend enhancements to internal workflows or tools based on evolving proposal needs.

Qualifications:

• Bachelor’s degree required; preferred fields include Communications, Marketing, English, or a related discipline.

• 4+ years of experience in proposal coordination, qualifications content, or related roles.

• Experience in TDOT preferred.

• Experience in AEC industry preferred.

• Expertise in interviewing subject matter experts and translating technical input into polished, professional content.

• Proficiency in CRM and digital asset platforms.

• Familiarity with public-sector RFQ processes and qualifications-driven proposal workflows.

• Excellent writing, organizational, and team communication skills.

• Demonstrated ability to lead content initiatives and support cross-functional collaboration.

• Flexibility to adapt to changing priorities and deadlines.

• Reliability and dependability.

• Ability to work Monday – Friday, 8am – 5pm with overtime as needed.

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EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.