Accounts Payable Manager at OVERWATCH in Austin, TX

About Overwatch Mission Critical

Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor services for the mission-critical infrastructure industry.

Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. It's a purpose.

Role Overview

The Accounts Payable (AP) Manager owns the end-to-end AP function and the corporate card program, ensuring timely, accurate, and well-controlled processing from invoice intake through payment, reconciliation, and ERP posting. This is a hands-on leadership role that manages day-to-day execution through a combination of internal staff and/or outsourced processing support, while maintaining strong controls, clear documentation, and close readiness. The AP Manager is the business owner for Ramp (AP bill pay + corporate cards) and is accountable for clean integration and accurate posting in NetSuite.

Key Responsibilities:

Own the End-to-End AP Process (Invoice → Approval → Payment → NetSuite)

• Manage the full AP lifecycle in Ramp: invoice intake, review, coding, approval routing, payment scheduling/release, and audit-ready recordkeeping.
• Drive accounting period discipline and timeliness, including clear identification and documentation of late-entered bills that could affect reporting periods.
• Ensure reliable syncing to NetSuite by enforcing accurate coding and resolving exceptions (e.g., bills failing to sync due to coding/configuration issues).

Lead & Scale the Function (Direct Reports + Outsourced Support)

• Manage and develop AP team members, setting weekly priorities, performance expectations, and quality standards for coding, documentation, and cycle times.
• Oversee outsourced processing partners supporting Ramp/AP workflows including task assignment, review/approval standards, exception resolution, and continuous improvement of the handoff model.
• Establish a consistent operating cadence (weekly planning, AP triage, sync issue review, close support) and ensure work is completed regardless of whether tasks sit with internal staff or outsourced support.

Administer Ramp Bill Pay + Controls (ACH-first environment)

• Operate and improve a standardized AP workflow where Ramp is the primary AP system for invoice intake, approvals, and payments; ensure execution aligns with internal controls and approval design.
• Run AP “triage” routines to prioritize payments, including intentional holds when required to align vendor pay timing with inbound cash (cash-flow-based approval gating).
• Own vendor outreach and follow-up for expected/late bills to keep AP current and reduce close-period surprises.

Vendor Master Data + Compliance Stewardship

• Maintain vendor data quality within Ramp (and aligned to NetSuite), including tax settings and banking details, with a focus on completeness and audit readiness.
• Enforce invoice submission completeness standards and return invoices for correction when required information is missing.

Own the Corporate Card Program (Ramp Cards) + Expense Compliance

• Administer the Ramp corporate card program: user provisioning, policy enforcement, spend controls, and ongoing transaction review for completeness and compliance.
• Enforce receipt/business purpose compliance using Ramp capabilities (auto-receipt matching, alerts, audit trail, policy-based controls), escalating repeat non-compliance appropriately.

Card Transaction Review, Sync, and Reconciliation to NetSuite

• Manage the two-level approval process for card expenses, ensure transactions are marked “ready,” and coordinate syncing of approved transactions to NetSuite.
• Own the card reconciliation workflow, including obtaining Ramp reconciliation statements, preparing NetSuite import templates, and ensuring transactions match synced expenses for a clean close.

NetSuite Integration Ownership + Close Partnership

• Ensure Ramp-to-NetSuite integration runs cleanly (vendor import, bill sync, document visibility) and minimize manual entry by enforcing standard work.
• Partner with Accounting leadership to support close goals and reduce risk of subledger/third-party system discrepancies when periods are open or approvals are delayed.
• Coordinate with NetSuite administrators/consultants on configuration affecting bill posting/workflows and Ramp integration roles/permissions (as needed).

Operational Cadence, Documentation, and Continuous Improvement

• Maintain and evolve AP and card SOPs and training content; ensure approvers understand expectations for prompt approval and accurate review/rejection notes.
• Identify control gaps and process improvements (invoice routing automation, vendor communication workflows, approval design refinements) to improve scalability and accuracy.

Success Measures

• AP is predictable and current: timely entry, accurate coding, minimal late bills impacting accounting periods.
• Low exception volume: few bills/expenses fail to sync; exceptions are resolved quickly with documented learnings.
• High compliance: strong receipt/business-purpose completion rates and consistent enforcement of Ramp controls.
• Clean close support: reconciliations tie out; card reconciliation imports are accurate and complete.

Required Qualifications:

• 5+ years of progressive AP experience with end-to-end AP ownership.
• 2+ years in a leadership capacity (managing direct reports and/or leading outsourced/shared service partners).
• Strong AP controls knowledge (approval routing, audit trail discipline, segregation of duties).
• Experience with Ramp (AP and/or cards) and NetSuite (vendor bills, GL coding, workflow impacts) strongly preferred.
• Demonstrated ability to troubleshoot integration/coding issues that prevent ERP posting.

Preferred Qualifications:

• Experience running AP in a multi-entity environment and supporting consolidated reporting needs.
• Experience building SOPs and training approvers on timely approvals and accurate review/rejection practices.
• Experience with Ramp (AP and/or cards) and NetSuite (vendor bills, GL coding, workflow impacts) or similar AP and ERP systems.

**Benefits:**

Overwatch Construction offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, 401(k) retirement plan, paid time off, and relocation assistance available.

OVERWATCH is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. OVERWATCH considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.