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Public Relations Assistant Account Executive at Orchestra · Waltham
Skills
Job Description
ABOUT INKHOUSE
Inkhouse is part of Orchestra, a strategic communications and marketing company built for today’s complex and fragmented world. From decoding audiences to designing bold strategies, Orchestra integrates people, platforms, and stories that stick to help clients build lasting influence. The company offers programs that span from the highest level strategic business counsel through to tactical execution. Orchestra brings together 700+ people with experience across consumer and lifestyle, technology, nonprofit and philanthropy, real estate, sports, travel, hospitality, and more. Made up of leading firms BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals, and Versus Media Group, a strategy-first political media team. Learn more at www.orchestraco.com.
People of all backgrounds and abilities are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.
ABOUT THE ROLE
Inkhouse is searching for an Assistant Account Executive who will serve as the organizational glue across multiple accounts. This fast-paced, deadline-oriented role will support teams by helping keep projects on track, preparing materials in advance of client meetings, and ensuring day-to-day account needs are met. This person will assist with key account operations including monthly reporting, media list development, coverage tracking, and social media monitoring. The Assistant Account Executive is highly organized, detail-oriented, and a reliable resource for account teams, helping ensure everyone stays informed and aligned on the status of ongoing initiatives.
Location: This role is based in our Waltham, MA; San Francisco, CA; New York, NY; Seattle, WA; or San Diego, CA office and requires in-office presence 3 days a week.
ACCOUNTABILITIES & QUALIFICATIONS
- Serve as a key organizational support across account teams, helping track deadlines, initiatives and deliverables
- Conduct client, competitor and industry research to inform PR and social strategies
- Master PR and social media tools such as Cision, MuckRack, PRNewswire, TrendKite, Meltwater Explore, Sprout Social, Hootsuite and RivalIQ
- Proofread and quality-check materials before distribution
- Prepare weekly trackers, quarterly impact reports and other reporting documents
- Take notes during client calls and distribute clear action-item recaps to the team
- Track deadlines and proactively gather team input to ensure deliverables stay on schedule
- Develop media lists, editorial calendars and social media influencer lists
- Support account setup by organizing shared folders, establishing templates and maintaining documentation
- Conduct daily news scans and flag relevant opportunities for media or social engagement
- Monitor media coverage and distribute client coverage updates
- Draft first versions of communications materials including briefing documents, press materials and social media content
- Assist with select writing projects such as press releases, awards submissions and speaking opportunity applications
- Monitor, schedule and report on social media content and performance
- Lead social listening and monitoring activities throughout the day
- Track social media trends, platform updates and trending topics that may impact client strategies
- Conduct research for competitor social media audits and build speaking and awards lists
- Contribute ideas during brainstorms, PR planning and new business initiatives
ESSENTIAL SKILLS
- 1–2 years of experience in public relations, communications, marketing or related fields (internships included)
- Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
- Excellent written and verbal communication skills with strong attention to detail
- Interest in media relations, storytelling and emerging PR and social media trends
- Ability to work collaboratively with teams while also taking initiative on assigned tasks
- Comfortable working in a fast-paced, deadline-driven environment
- Curiosity, eagerness to learn and a proactive approach to supporting client teams
Salary Range: $70,000-$90,000 (commensurate with experience and skills)
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Orchestra is the first communications company built for today’s media landscape. Since 2022, it’s acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communication professionals. Learn more at: www.orchestraco.com.
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