Receptionist at Opensity Solutions in USA-Chicago-IL

ROLES & RESPONSIBILITIES:

• Front Desk Management:

• Greet employees, clients, visitors, and vendors in a professional, friendly, and welcoming manner.

• Manage incoming phone calls efficiently by directing calls to appropriate personnel, taking accurate messages, and responding to inquiries professionally.

• Provide timely assistance and support to visitors and employees by directing them to the appropriate departments or resources.

• Maintain a professional front desk environment that reflects the service standards and values of Opensity Solutions.

• Monitor visitor check-in procedures and maintain visitor logs as required.

Client Relations & Guest Experience:

• Ensure a seamless and positive experience for all clients, guests, and visitors entering the workplace environment.

• Respond to client and guest requests promptly, professionally, and courteously.

• Address concerns, inquiries, and service requests efficiently while maintaining a high level of customer satisfaction.

• Build positive working relationships with employees, clients, vendors, and visitors through excellent communication and professionalism.

• Maintain a customer-focused approach while supporting workplace hospitality and operational service initiatives.

Communication & Coordination:

• Serve as a central communication hub for internal and external communications.

• Relay messages accurately and promptly through phone, email, and in-person communication channels.

• Coordinate meeting schedules, visitor appointments, conference room reservations, and workplace calendars as needed.

• Support communication between departments to ensure smooth workplace operations and efficient coordination of activities.

• Maintain awareness of daily office activities, meetings, and visitor schedules to support operational readiness.

Facility & Security Coordination:

• Coordinate meeting room scheduling, event preparation, and workspace arrangements with internal departments and stakeholders.

• Assist in organizing workplace events, meetings, and conferences by ensuring required resources and room setups are completed.

• Support workplace security procedures by monitoring visitor access and ensuring compliance with established protocols.

• Respond appropriately to emergencies, workplace incidents, or security concerns by notifying designated personnel.

• Participate in workplace safety training and operational readiness initiatives as required.

KNOWLEDGE, SKILLS & ATTRIBUTES:

• Excellent customer service and interpersonal communication skills with a client-first mindset.

• Professional demeanor with strong verbal and written communication abilities.

• Strong organizational and multitasking skills in fast-paced environments.

• Ability to manage multiple priorities while maintaining accuracy and professionalism.

• Strong attention to detail and commitment to operational excellence.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Strong problem-solving and decision-making abilities within the scope of the role.

• Ability to work independently and collaboratively within a team environment.

• Proficiency in Microsoft Office Suite and office technology systems.

• Positive attitude, adaptability, flexibility, and professionalism in workplace interactions.

QUALIFICATIONS:

Education: High school diploma or equivalent required; associate or bachelor’s degree preferred.

Experience: Minimum of 1–3 years of receptionist, front desk, customer service, or administrative support experience, preferably within professional services or legal environments.

Technical Skills: Proficiency in Microsoft Office Suite, scheduling systems, communication platforms, and general office technology required.

The Receptionist plays a key role in maintaining efficient office operations, supporting workplace organization, and ensuring a positive client and guest experience.

Communication Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Emotional intelligence is a plus!

Opensity Solutions provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

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