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Trusted Access Operations Specialist at OpenAI in San Francisco
Job Description
About the team
Trusted Access helps eligible customers access and use advanced AI capabilities with appropriate safeguards. Within User Safety & Risk Operations, we connect customer onboarding, eligibility review, access provisioning, and support into a service customers can navigate with confidence.
We work with Product, Engineering, technical support, regional operations, and customer-facing teams to resolve difficult access problems and improve the systems behind them. Our work combines sound judgment on individual cases with better products, clearer guidance, and automation that reduces unnecessary friction.
About the role
We’re looking for a senior operator to own and improve the customer access workflow for an assigned Trusted Access program. You will connect application and eligibility review, approvals, appeals, provisioning coordination, and support so customers can reach a clear, reliable outcome.
Your primary focus will be improving how the program works. You’ll use complex customer cases to uncover recurring problems, then deliver product, automation, self-service, and support-process improvements. You’ll also own difficult eligibility and access escalations, helping customers and account teams understand what is blocking progress and driving the right partners toward resolution.
This role combines independent workflow ownership with hands-on operational judgment. Success means customers reach usable access with fewer avoidable delays, decisions remain accurate, and the workflow runs reliably through the people and systems you enable.
In this role, you will:
Own the operational workflow for an assigned Trusted Access program, from application through confirmed access and subsequent changes. Identify where customers get stuck and prioritize improvements by customer impact, risk, and effort.
Investigate complex eligibility, onboarding, and access cases. Reconcile approval, verification, account, workspace, and provisioning records; apply approved requirements within your authority and bring exceptions to the appropriate decision-maker.
Drive customer and account-team escalations through resolution. Establish the blocker, maintain clear ownership across handoffs, communicate realistic next steps, and confirm that the customer can use the intended capability.
Turn recurring case patterns into product and process changes with Product, Engineering, and customer-facing partners. Define the problem and requirements, help validate the fix, and measure whether it reduced repeat contacts or manual work.
Build guidance that makes reliable resolution repeatable: support playbooks, help-center content, training, and quality checks. Enable frontline and outsourced support teams to handle more cases accurately and independently.
Use data to distinguish fast ticket closure from better access outcomes. Diagnose delays, rework, and decision errors, and use the findings to refine your workflow and priorities.
Develop and validate AI-assisted workflows and automation with technical partners. Establish checks, human review, and fallback paths appropriate to the decisions involved.
Maintain clear documentation and qualified backup across programs. Share what you learn so improvements continue working when another specialist takes ownership.
You might thrive in this role if you:
Have independently owned and improved customer support, onboarding, access, risk, or product-operations workflows in a complex service environment.
Can show durable improvements you delivered through product changes, self-service, automation, or partner enablement, with evidence of adoption and better customer outcomes.
Exercise sound judgment when records conflict, requirements are unclear, or customers need urgent help. You can separate what the evidence supports from what still needs an authorized decision.
Are comfortable investigating across customer, account, approval, and access systems, and can translate operational problems into clear requirements for technical partners.
Use operational data to identify root causes, prioritize work, and evaluate whether a change improved the service.
Communicate with clarity and empathy under pressure, and can explain a difficult access decision or unresolved blocker without making unsupported commitments.
Build trust across teams you do not manage and follow through from a proposed improvement to reliable day-to-day operation.
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.
Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
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