Senior HR Coordinator, M&A - Remote at OneDigital · Location…

Senior HR Coordinator, M&A - Remote Location: Remote Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world?  At OneDigital, we are on a mission to help people do their best work and live their best lives.  From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves. We understand that pursuing a new job is a big deal.  Maybe you’re afraid you won’t fit in.  Well, here’s the good news.  For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits. Must be eligible to work in the United States without the need for work visa or residency sponsorship. Our Newest Opportunity: The Sr. HR Coordinator, M&A, plays a critical support role in ensuring a seamless diligence, integration, and onboarding experience for employees and owners of newly acquired agencies. This role provides essential HR coordination across the full M&A lifecycle from pre-close diligence support to post-close integration execution, while working in close partnership with the HR M&A team to keep deals on track and new employees set up for success. The Sr. HR Coordinator, M&A reports to the Senior Director of HR Integration and collaborates closely with HR Operations, Benefits, Payroll, IT, Learning & Development, Talent Acquisition, and the broader M&A Diligence and Integration teams. Essential Duties and Responsibilities (including but are not limited to): Assist in the preparation and maintenance of HR diligence materials, including benefit comparisons, total cash compensation comparisons, payroll diligence for long-term integration success for the People & Culture team. Own back-end Workday setup and data integrity, including Cost Center and Location creation, coding and auditing import files, updates to Workday, and finalizing HR data sheets. Manage the Employee Workday Onboarding Tracker, monitor acquired employee completion of onboarding tasks, and track first two pay periods for timecard and paycheck accuracy. Review, audit, and ensure all employment documents (offer letters, ECAs, T&R agreements, etc.) are fully executed and saved to Workday. Coordinate all logistics for a seamless Day 1 experience, including IT roster submission for laptops and SSO access, swag kit orders, welcome emails, and employee communications throughout the transition. Set up and support HR & Benefits Orientation calls or onsite sessions, and lead Workday training for acquired employees and managers. Coordinate benefits integration activities, including 401(k) asset and loan rollovers, employee medical deductible credits, and affiliate form submissions. Manage ongoing operational responsibilities including monthly VCP audits, Workday document audits, required training monitoring, labor law poster orders, BAR data submissions, PEO FAQ ownership, and SOC2 compliance support. Works proactively and collaboratively to resolve issues with a “servant leadership” mind-set. Maintains a positive and professional demeanor at all times. Qualifications, Skills, and Requirements: Experience with SmartSheets or similar project management tools, preferred. “Can do” attitude and willingness to learn. Must be self-motivated, able to work autonomously and resourceful. Strong organizational skills Ability to thrive in fast-paced environment. Ability to travel within the US (Less than 5%) Education, Training and Experience: Bachelor’s degree preferred; human resources, psychology, or related field, preferred. 2+ years’ HR experience, preferred. Experience with Workday HRIS, highly preferred M&A, onboarding, or HR operations experience, preferred. The typical base pay range for this role nationwide is $23 to $26 per hour. Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance.  We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts. To learn more, visit: www.onedigital.com/careers OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals. OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here. Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant: City and County of San Francisco City of Los Angeles County of Los Angeles Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington. In short, we believe in hiring the most qualified applicant for the position, regardless of background. This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed. We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership. Unsolicited resumes or candidate profiles sent to OneDigital without a prior signed agreement will be considered the property of OneDigital. In such cases, OneDigital reserves the right to pursue and hire those candidates without any financial obligation to the agency or recruiter. OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow. If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you. Thank you for your interest in joining the OneDigital team!