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Event Specialist at OneAdvanced in UK-Birmingham
Job Description
Event Specialist
Join OneAdvanced
Reporting to the Events Manager, the Event Specialist is the hands-on delivery expert within the group events team. Where the Events Manager owns the Group Events Plan, the Event Specialist turns that plan into reality: managing the end-to-end delivery of a wide range of internal and external events, supporting our Internal Comms, Brand and Commercial Unit marketing teams with their vertically focused events, and ensuring every event carries the brand consistently and delivers measurable pipeline growth for the business.
Our event programme covers internal event, brand level events and sector events and range from large 600+ people conferences, trade shows, through to smaller seminars, roundtables and virtual events.
The role holder will be an experienced B2B events professional, comfortable owning complex events from brief to post-event reporting with a high degree of autonomy, and confident deputising for the Events Manager when required.
What You Will Do
You’ll be the person who makes things happen. Working closely with the events manager you will deliver group events to an exceptional standard, on time and on budget, so that each event strengthens the brand in our core sectors, creates a strong connection between our audiences and our solutions, and generates the qualified sales opportunities the events plan commits to.
Own and deliver group-level events from conception to execution, including venue and supplier selection, logistics, delegate management, on-site delivery and post-event follow-up.
Own the delivery workstream for the largest flagship events, coordinating internal contributors (creative, content, PR and media, digital) and external suppliers against agreed timelines.
Act as the first point of contact for internal, brand and commercial unit marketing teams delivering their smaller events: providing advice, guidance and hands-on support, and ensuring those events meet group brand guidelines.
Make sure the technology and production behind our events works seamlessly – from demo systems and registration technology to AV, presentations and media
Maintain and develop the event toolkit of resources, templates and playbooks that business unit teams use to run smaller events on brand and to a consistent standard.
Manage delegated event budgets, tracking spend, negotiating with suppliers and reporting variances to the Events Manager.
Set up and manage lead capture at every event, ensuring qualified opportunities are recorded accurately, passed to sales promptly and tracked through to conversion.
Produce clear status reports on event progress, and post-event analysis covering attendance, lead volume, conversion and cost per opportunity, with recommendations for improvement.
Contribute new and fresh thinking in brainstorms for both group-run and business unit-run events.
Build effective relationships across the business, with third-party suppliers and with venue and production partners.
Support and help develop less experienced members of the events team, sharing best practice and reviewing their delivery plans.
Deputise for the Events Manager as required.
Be responsible for the end to end set up, production and delivery of webinars, working closely with internal stakeholders and speakers to ensure engaging, seamless and professional virtual experiences.
Responsible for the day-to-day management of third-party suppliers on allocated events, escalating commercial decisions to the Events Manager.
Contributes to the development of the Group Events Plan, bringing delivery insight, cost intelligence and supplier knowledge to the planning process.
What You Will Have
Please note, applicants must have the legal right to work in the UK at the time of application.
Required Skills and Experience
You’ll be an experienced B2B events professional who loves being at the heart of the action. You’ll be highly organised, commercially minded and naturally take ownership – someone who sees what needs doing and gets on with it.
Proven experience delivering B2B events end to end, from intimate executive roundtables through to large-scale conferences and exhibitions. This is essential.
Demonstrable track record of delivering events on time and on budget, including managing technical and production suppliers.
Experience of lead-generation focused events, including lead capture, qualification and reporting on conversion.
Exceptional organisation - History of juggling several projects and tasks simultaneously and efficiently under pressure.
Strong supplier and relationship management skills, with the confidence to negotiate and to hold suppliers to account.
Excellent communication skills with the ability to interface at all levels of management and to brief internal and external contributors clearly.
Strong writing skills for event communications, invitations and collateral.
Creativity and curiosity – particularly when it comes to making exhibitions, stands, activations and customer experiences stand out from the crowd.
A strong eye for detail and high personal standards. You’ll care about getting the small things right because you know they make the difference to the overall experience.
The ability to stay focused and solution-oriented when plans change, deadlines tighten or something unexpected happens on the day.
Software industry or technology sector experience, with knowledge of vertical B2B markets, is highly desirable.
Marketing qualification desirable.
Excellent IT skills, including events, CRM and marketing automation platforms [specific platforms, e.g. registration and lead-scanning tools - Salesforce, ON24 and Cvent].
Personal attributes
Highly creative, proactive and organised, with meticulous attention to detail.
Customer focus and a commitment to excellence.
Confident and enthusiastic, showing a strong ability to learn and expand the role.
Calm under pressure, particularly on site during live events.
Initiative, analytical thinking and sound decision making.
Team working, interpersonal understanding and organisational awareness.
Flexible and open to change, with willingness to travel to events and work occasional evenings and weekends around event delivery.
Knowledge and/or experience of AV production for live events, including an understanding of technical requirements and working with AV suppliers to deliver seamless event production.
What We Do For You
Wellbeing that means something
- 26 days’ holiday + bank holidays (and the option to buy more) plus 1 paid volunteering day every year
- Exceptional family leave, 26 weeks fully paid maternity/adoption, 4 weeks fully paid paternity, 22 weeks fully paid shared parental leave, plus 5 days paid bereavement leave
- Robust sick pay of up to 13 weeks full pay + 13 weeks half pay
- 24/7 Employee Assistance Programme for confidential support
- Private medical insurance for everyone, no medical-history exclusions
Financial benefits that have your back
- Performance-based rewards tailored to your role, from company-wide bonuses to OTE and commission structures
- Income protection: up to 75% salary for 5 years if you ever need it
- Pension with 5% matched company contributions
- Life assurance worth 4x your salary from day one
- Free financial planning session with the option to engage in more tailored financial coaching.
Grow your career with us
- SkillsHub learning platform with leadership pathways, future-manager training, and a huge online library
- Access to external training and apprenticeships
Making a Difference
- MatchIt! Fundraise for a cause close to your heart and OneAdvanced will match part of the funding
- Pennies from Heaven donate the pennies from your pay check to help make a difference without lifting a finger
Plus plenty other flexible benefits to suit your lifestyle on our RewardHub, including:
- ULEV car scheme with 1,000+ models
- Dental insurance, Health Cash Plan, Critical Illness Cover, Partner Life Cover, Health Assessment, Gym Membership
Who We Are
At OneAdvanced, we are at the forefront of delivering sector-focused technology solutions that simplify complexity, drive meaningful progress, and help build a fairer, more inclusive society.
We’re much more than a software company. We deliver SaaS workflow applications and IT services that power organisations across Education, Government, Healthcare, Legal, Manufacturing, Housing, Retail, and more.
OneAdvanced is one of the UK’s largest business software and services companies. Based in Birmingham (The Mailbox), operating across the UK, Ireland, India, and Australia.
Our secure, scalable platform, including OneAdvanced AI, our private AI service for UK organisations, powers connectivity and innovation across critical sectors. Alongside our software are our IT services, including hosting, managed services, and application modernisation.
We strive to create an inclusive workplace that drives innovation and collaboration, championing diverse perspectives and ideas. Our Environmental, Social and Governance (ESG) strategy is embedded in everything we do, guiding us to create meaningful impact for our people, our customers and the planet.
Proud to be recognised in the Financial Times’ Best Employers 2026 list for the second-year running, an independent and data led ranking based on employee feedback. Join us and become part of a team that’s powering the world of work and making a real difference.
Join us and become part of a team that’s powering the world of work and making a real difference.
Learn more at www.oneadvanced.com
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