Accounts Payable Specialist - LA28… at On Location · LA Metro…

Summary: On Location is a global leader in premium experiential hospitality, offering ticketing and curated guest experiences. The Accounts Payable Specialist supports the purchase-to-pay process, ensuring timely processing of vendor invoices and employee expense reports while maintaining strong internal controls. Responsibilities: - Receive, review, and verify vendor invoices to ensure accuracy, proper authorization, and compliance with company policies - Maintain vendor records and act as a primary point of contact for Los Angeles 2028 vendors and internal payment inquiries, ensuring timely resolution of discrepancies - Manage payment runs across multiple banking and treasury platforms (three or more banks), ensuring adherence to payment schedules and internal controls for all subsidiaries - Review and process employee expense claims, ensuring compliance with company travel and expense policies for all subsidiaries - Partner closely with procurement, event operations, and finance teams to ensure invoices, approvals, and payments are processed efficiently in a fast-paced environment - Organize and manage high-volume invoice intake and payment runs while maintaining accuracy and strong internal controls for all subsidiaries - Respond promptly to vendor and internal stakeholder inquiries related to payment status, invoice issues, and account details for all subsidiaries - Handle ad hoc requests and special projects related to payables, events, and finance operations Required Qualifications: - Excellent attention to detail with strong accounting and analytical skills - Experience with Treasury Management Systems and accounting ERPs - Proficiency in Microsoft Office, particularly Microsoft Excel - Ability to learn new systems and processes quickly - Strong organizational skills with the ability to multitask effectively - Ability to manage multiple priorities in a deadline-driven environment while maintaining a high level of precision - Excellent verbal and written communication skills, with the ability to partner effectively across departments - Resourceful and proactive approach to resolving issues and finding solutions - Strong organizational skills with the ability to manage high volumes of requests and follow-ups - Process-oriented mindset with the ability to follow established procurement and payables procedures - Minimum of 1–3 years of progressive accounts payable experience - Bachelor's degree in Accounting, Finance, or a related field preferred - Organization - Responsiveness - Accountability and adaptability - Problem-solving ability - Communication and interpersonal skills Preferred Qualifications: - Event-related experience - Knowledge of NetSuite accounting software - Knowledge of SAP accounting software - Knowledge of California tax regulations Required Skills: Accounts Payable, Treasury Management Systems, Accounting ERPs, Microsoft Excel, NetSuite, SAP, California Tax Regulations Benefits: Base rate along with, as applicable, short- and long-term incentives, Growth and developmental opportunities, Robust benefits, such as health care, retirement, vacation and other paid time off, Additional offerings