Overnight Front Desk Agent | Part-Time at Omni Hotels &… · Nashville

No Job Description for a position can possibly include all duties which may be requested by guest or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position.

DEPARTMENT: Rooms | Front Office JOB TITLE: Night Audit REPORTS TO: Director of Front Office JOB PURPOSE: To oversee and coordinate all night time front desk and audit functions, execute computer maintenance requirements, and ensure all financial transactions for the day are verified and balanced.

ESSENTIAL JOB FUNCTIONS: Preparation of daily reports and distribution as directed.Accurate preparation of VIP, complimentary, house use rooms, and out of order lists.Conduct back up procedures for Opera and drop tape nightly.Handling Express checkouts ensuring their completion.Completion of third shift Night Audit checklistBalancing of daily postings and revenue.Ensure adequate communication the following morning to all necessary departments by communicating through “Wrap-Up” emails.Understanding of all front office standards and assist in solving deficiencies.Documenting errors made by cash handling auditors.Prepare and send out the DAR to appropriate team members.Balancing of daily posting and revenue, and resolution of inaccuracies.Ensuring nightly transmission of credit cards through Opera.To be thoroughly acquainted with all check-in and check-out procedures and policies.To be a main liaison between guest and the hotel.To appropriately protect confidential guest information and guest room key access according to front office SOP’s.To be thoroughly acquainted with Ideal Services duties.Be familiar with emergency procedures and Alarm System in the Ideal Services department.Be familiar with guest scenarios and follow-up on all guest requests and concerns, effectively adhering to the service recovery process.To be thoroughly knowledgeable of all Front Office and Ideal Services Moments of Service scenarios, and execute to standard.Be familiar with all systems and equipments as related to the Front Office (Opera, GoConcierge, Synergy, SALTO, Push to Talk Radios, ISD Firepanel)Be familiar with all hotel rate plans and rate codes, understanding rate strategy when making rate changes for guests.Be familiar with all hotel amenities (to include Wireless Internet, Select Guest Program, GHA Discovery, Laundry Services, and Omni Kids Program)To be familiar with all hotel facilities (F&B outlets, Business Center, Fitness Center, Outdoor Pool, Meeting Space, Parking Garage)To be familiar with the inter-relationship between the different departments (to include PBX, Guest Services, Housekeeping, F&B outlets, Banquets, Sales, Engineering and Purchasing)To be familiar with local attractions and businesses.Understand and perform cash handling processes.Understand the importance of our Medallia scores.Maintain Four Diamond Standards of guest serviceProper phone etiquette; answering the phone with a smile in your voiceAid guests in locating other areas of the hotel (walk them to destination if possible)Familiarity with parking procedures.Follow all company safety and security policies and procedures; report accidents, injuries, and unsafe work conditions; complete safety training and certifications.Follow all company policies and procedures; ensure clean uniform and professional personal appearance; maintain confidentiality of proprietary information; protect company assets.Be pleasant, smile and greet all guests, using surnames when obtained.Be actively engaged with our guests. Identify the needs of our guests and meet these needs, aiming to exceed expectations at every opportunity.Deliver personalized, memorable guest experiences by utilizing the Power of One.

QUALIFICATIONS: Excellent customer service and problem solving skills.Must have strong communication, computer and organizational skills.Maintain a professional business appearance, attitude, and performance.Prior guest service experience required, preferably hotel front office experience.Must be able to work a variety of shifts, including weekends and holidays.

ENVIRONMENT & POSITION ANALYSIS: Move, bend, lift, carry, push, pull, and place objects weighing up to 30 pounds without assistance.Stand, walk or sit for an extended period or for an entire work shift. Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

TOOLS & EQUIPMENT: Desktop computer (Opera, Alice, SALTO, Synergy, Windows, Microsoft Office), printer, telephone, copier, fax machine, push to talk radio, scanner