Site Administrator at Omexom in Nottingham, England, GB

Job Title: Site Administrator

Reporting to: Project Manager

Business Unit: GGP Transmission (WRRE Project – Nottingham)

_____________________________________________________________________________

Purpose of the Position:

The key function of this role is to ensure the efficient, daily operation of a construction site by managing documentation, co-ordinating workflows, and enforcing compliance. The successful candidate will handle project logistics, maintaining records, controlling document revisions, and acting as a central liaison between contractors, staff, and management teams.

____________________________________________________________________________

Responsibilities & Duties:

Including but not limited to the following:

• Maintaining, tracking, and updating all project documentation, site registers, and technical drawings.

• Supporting daily operations, scheduling site visits, booking deliveries, and organising meetings.

• Ensuring work complies with safety regulations, building codes, and company policies.

• Managing site resources, ordering materials, and overseeing general office administration.

• Preparing weekly and monthly reports on project progress for stakeholders.

__________________________________________________________________________

Governance:

Interfaces and relationships with key stakeholders:

• Project managers & site managers

• Engineering team

• Construction team

• Clients

• Suppliers & vendors

• Official bodies for health & safety compliance.

__________________________________________________________________________

Person Specification

Qualifications and experience

• Minimum of 5 GCSEs at A*-C to include English and Maths.

• Minimum of 1 years’ experience in a similar administrative role, preferably within construction, engineering, or another busy project-based environment.

• High proficiency in Microsoft Office (including Word, Excel, Outlook) and experience with construction management software (e.g. IMS)

• Strong document control, invoice processing, and records management skills (permits, contracts, site plans).

• Excellent verbal and written communication for liaising with site managers, contractors, and clients.

• Strong multitasking skills to manage multiple projects, schedules, and priorities simultaneously.

• Basic understanding of construction processes, terminology, and safety regulations.

__________________________________________________________________________

Values

In line with Omexom’s values, the jobholder must possess the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.