People Assistant at Olsam. in England, GB

About Us

Avenir Collective - Building the future of beauty, personal care and lifestyle brands.

We're building a new kind of consumer brand platform focused on trusted products, long-term value and meaningful growth. If you're excited by building brands, solving problems and working alongside collaborative, driven people, we'd love to hear from you.

Your Role at a Glance

As our People Assistant, you'll play an important role in keeping our People function running smoothly, working closely with the People & Transformation Director across HR operations and the employee lifecycle.

You'll also work alongside our Talent Acquisition Specialist to help create a seamless journey from candidate to employee, supporting the coordination and administration that sits behind a great onboarding experience.

This is a fantastic opportunity for someone at the start of their People career who is keen to get involved, learn quickly and build broad, hands-on HR experience. You'll gain exposure to different areas of People in a fast-paced, international business, working with a collaborative team and making a real impact on the employee experience from day one.

Location & Flexibility

• Full-time, permanent role based at our modern office in Holborn, London
• 40 hours per week, 9 am to 6 pm with a one-hour lunch
• This position is hybrid, with the expectation to go to the office 2 – 3 days per week

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Key responsibilities

People Administration / Operations

• Support day-to-day People operations and be a first point of contact for employee queries.
• Keep employee records, HR systems and documentation accurate and up to date.
• Prepare contracts, letters and documentation across the employee lifecycle.
• Coordinate payroll changes and support benefits administration.
• Support key People processes including absence, probation, performance reviews, family leave and employee changes.
• Maintain People trackers and support regular reporting across headcount, absence, turnover and other key data.
• Keep People policies, templates and internal guidance organised and up to date.

Onboarding & Offboarding

• Partner with the Talent Acquisition Specialist to create a seamless journey from accepted offer to first day.
• Own new starter administration, including contracts, references, right-to-work checks and HR/payroll setup. #
• Coordinate onboarding across managers, IT and internal teams to make sure new starters have a great experience.
• Manage probation administration and key reminders.
• Coordinate smooth and well-organised offboarding for leavers.

Office Management & Culture

• Keep our London office running smoothly, coordinating with our office provider and suppliers.
• Manage weekly food and refreshment orders and associated budgets.
• Own our company social and culture calendar, coordinating events, celebrations and activities across our global teams.
• Manage social and culture budgets, keeping spend organised and on track.
• Help create a welcoming, engaging office environment and a great employee experience.

About you

• Has some previous HR/People administration experience.
• Is highly organised with excellent attention to detail.
• Is warm, approachable and confident communicating with employees and managers.
• Understands the importance of confidentiality and discretion.
• Is proactive and comfortable taking ownership of recurring processes.
• Is confident using systems and working with employee data.
• Wants to build a broad career in People/HR.

Perks & Benefits

• Salary: £30,000 - £35,000 per year

• 30 days holiday + 8 UK bank holidays

• Pension contribution Scheme – 5% from you, 3% from us.

• Private Medical Insurance – Includes travel, vision & dental (Vitality)

• Work from Abroad – One month per year, anywhere in the world

• Bonus Scheme – Discretionary bonus, based on individual and company performance

• Mental Health Support – Free, confidential therapy via Spill

• Flexi-Fridays – Finish early one Friday per month

• Olstar Events – Quarterly meetups, celebrations & socials

• Vibrant Office – Runway East, Bloomsbury

  Avenir Collective is proud to be a disability-committed employer registered in the UK. If you identify as having a disability and meet all of the criteria set out in the job description, we would like to support you through the interview stage. We celebrate diversity and are committed to creating an inclusive work environment where all employees and applicants can flourish.

  Note: By submitting your application to join our talent pool, you consent to the collection and processing of your personal data in accordance with our privacy policy.