Supply Chain Receiving Coordinator,… at OhioHealth · Pickering…

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.

Job Description Summary:

Coordinator Supply Chain Logistics



JOB SUMMARY 



This position is responsible for the coordination, maintenance, and distribution of medical supplies, linen, and (equipment where applicable) maintaining all inventory and supply items in various high volume, high-cost hospital settings such as cardiac and arrhythmia labs, interventional vascular labs, surgery and distribution stockrooms and warehouses. This includes coordinating the daily flow of supplies through the dock and hospital departments through the use of multiple inventory tools, automated supply units, electronic handheld units and an ERP system. Must resolve supply and distribution issues as necessary.

Responsibilities And Duties:

/RESPONSIBILITIES
Responsible for the availability of routine and/or specialty procedure supplies for assigned department and supply warehouse through a detailed process of inventory control. Performs all inventory transactions (Example: Quick Issues, Put-away Plans, etc.) in a timely manner to ensure accurate product availability and quantities. Runs daily reports to verify all orders are appropriately placed and submitted. Responsible for reviewing and verifying presence of any recalled items using the appropriate database. Responsible for removing any recalled product and escalating as appropriate through chain of command. Appropriately receive all packages delivered to receiving area in a timely manner and based on department policy. Daily operating task including breakdown/staging of inventory warehouse product occurs according to the designated schedules. Validates correct product was received via pack slips, ensuring STAT orders are completed in accordance with the requester timeline and the communicated response. Replenish designated location/units based on the delivery schedule and places order with required technology and predetermined inventory methodology.

MINIMUM QUALIFICATIONS

High School Diploma or GED                   
Experience: 6 months to 1 year   
   
Must be able to perform basic math functions and computer skills.
Must be able to understand the financial impacts as it relates to supply chain functions.
Must be able to work in a moderately paced, ever changing environment.
Must be able to communicate clearly and effectively, both verbally and written.

SPECIALIZED KNOWLEDGE

3 months or more of related experience and/or training; or equivalent combination of and experience.

DESIRED ATTRIBUTES

6 months or more of related experience.

Can execute on the following attributes: 
                                                     
Analytical and critical thinking skills
 Strong Teamwork abilities
Ability to follow-through and follow-up
Flexibility
Ability to prioritize
Work under pressure
Communications skills
Familiarity with spreadsheets, databases and word processor software and organization systems/ applications ( Workday, Microsoft TEAMS, EPIC).


BEHAVIORAL COMPETENCIES

LEADERSHIP COMPETENCIES


INFORMATION SECURITY
 
Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.). Ensures privacy and security of information entrusted to their care.
Uses company business assets and information resources for management-approved purposes only.
Adheres to all information privacy and security policies, procedures, standards, and guidelines.
Promptly reports information security incidents to the OhioHealth Information Security Officer.

RESPONSIBILITIES AND DUTIES

40% Supply procedures and PAR Maintenance:
Maintaining previously established supply par levels for each area by identifying needed items and placing order
Maintaining any required or requested cart changes in assigned inventory area, identifying receipt of items.
Verifying stock through cycle counts and annual inventories required, expirations date checks, product rotation, returns outdated/obsolete, and recalled product for credit and performs all inventory transactions (Example: Quick Issues, Put-away Plans, etc.) in a timely manner.

40% Coordination and planning:               
Coordinates all emergent and planned inventory changes and replacements in a timely manner
Responsible for reviewing and verifying back-orders, open purchase orders, presence of any recalled items using the appropriate database, and removing any recalled product and escalating as appropriate through chain of command.
Helps identify appropriate substitute product by working with clinical team affected by product unavailability, plans and executes on supply/product conversions.
Handles requests/product conversions for supplies communicated through verbal, phone, vocera, and/or email communication. This includes but is not limited to cart maintenance and communication to all stakeholders.
Assists in implementation, maintenance, and organization of cost-effective and efficient inventory systems, communicates escalations and issues related to supplies.

10% Receiving:
Appropriately receive all packages delivered to receiving area in a timely manner and following all handling instructions including but not limited to:
Opening all packages to verify packing slip match
Ensuring proper delivery/handing for temperature-controlled product based on department policy
Validates correct product was received via pack slips/license plates.

5% Coverage and process:
Monitor, support, and/or cover all other appropriate department positions at the direction of department leadership receiving or other duties as assigned.
Responsible for maintaining a clean and safe work area and responsible for following cleaning schedule and direction per department leadership.

5%          All other duties as assigned



As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.  

The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time

Minimum Qualifications:

High School or GED (Required)

Additional Job Description:

SPECIALIZED KNOWLEDGE

3 months or more of related experience and/or training; or equivalent combination of and experience.

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Supply And Distribution

Join us!
... if your passion is to work in a caring environment
... if you believe that learning is a life-long process
... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment