Receptionist (Part Time) at OEC · Krakow

Job Summary/Objective: Provides a variety of facilities and general office administration support for the Krakow, Poland office location, and ensures efficient and smooth operations of the physical work site. Key Responsibilities & Duties (essential to the job):

1. Assists with maintaining the physical workspace, ensuring a safe, clean, and functional work environment. Coordinates health & safety programs, supports remodeling projects, helps with seating reorganizations, participates in emergency preparedness planning, and completes work assignments related to office operations.
2. Meet and greet function at our Office on Wadowicka street in Krakow. Provides support with issuing mail and security passes and provides support for the employees.
3. Communicates with supply vendors, as needed, to coordinate facilities-related changes and needs.
4. Maintains the inventory of office, housekeeping, food and beverage supplies, and coordinates orders when required. Arranges the delivery of office snacks and lunches.
5. Coordinates and communicates travel arrangements for employees. Making hotel reservations, coordinating transportation, arranging meals.
6. Arranges courier pickups when needed and tracks the delivery of consignments.
7. Collects and processes invoices from the Admin vendor, reviews and ensures invoices are accurate, and submits invoices to the Office Manager in a timely manner for payment. Maintains petty cash for the office.
8. Provides back-up support for the Office Manager when needed. Experience, Skills, and Key Competencies Availability for a part time role: Monday - Friday 8 AM-12 PM Must also be able to demonstrate the following skills and abilities: • Must be able to read, write, understand, and fluently speak English.• Excellent verbal and written communication skills.• Excellent organizational and problem-solving skills with attention to detail.• Proficiency in Microsoft Office Suite or related software necessary to create and maintain reports and logs.• Ability to work independently and push tasks/projects to completion, while prioritizing multiple tasks in a fast paced environment.• Able to handle confidential information with discretion