Executive Assistant at Octanner in Salt Lake City, UT

Executive Assistant Location: USA - Utah-Salt Lake City-Headquarters O.C. Tanner is the global leader in software and services that improve workplace culture through meaningful employee experiences. Our Culture Cloud is a suite of apps designed to enhance the employee experience with strategic recognition, service awards, wellbeing, leadership, and events that help people thrive at work. Our Culture by Design approach provides expert services to organizations looking to create great workplaces. Our global team of 1,500 people hail from 58 countries and speak 62 languages. As programmers, researchers, designers, client professionals and craftspeople we create the tech, tools and awards that connect employees to purpose at thousands of companies. Join us as we help people all over the world thrive at work. Executive Assistant To the Chief Marketing & People Officer | O.C. Tanner We’re looking for someone exceptional. If you’re the kind of person who thrives in organized chaos, and anticipates what’s needed before it’s asked, you may be just who we need to keep our fast-moving Chief Marketing & People Officer (and two dynamic departments) aligned, focused, and moving forward. This is not a “calendar + email” role…we’re looking for a force-multiplier. What You’ll Do You’ll serve as the connective tissue across our Marketing and People teams—bringing clarity, coordination, and momentum to everything we do. Anticipate and orchestrate priorities for two fast-paced teams and two interconnected functions Manage complex scheduling and travel with precision and foresight Act as a trusted liaison across internal teams and external partners Keep the business rhythm moving—prep meetings, build agendas, capture decisions, and ensure follow-through Own operational details like budgets, expenses, and tracking key activities Support team experiences, from onboarding new hires to coordinating special events Create and refine high-quality materials—presentations, documents, and communications Jump into special projects and keep multiple work streams moving simultaneously Bring order to complexity—and a little confident humor that it will all work out What Makes You Great at This Relentlessly proactive with exceptional attention to detail Clear, confident communicator across all levels Highly organized, able to juggle priorities without dropping the important ones Discreet and trustworthy with sensitive information Comfortable operating in ambiguity and adapting quickly A true partner—someone who sees around corners, not just reacts You have a sense of humor about the pace and pressure Qualifications A passion for delivering administrative, operations, and business support impact Strong proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word) Excellent organizational, communication, and prioritization skills Proven ability to take initiative and own outcomes Experience supporting C-level leaders is a plus Why This Role This is a unique opportunity to sit at the intersection of two of the most important functions in our company—Marketing and People. You’ll have visibility, influence, and the chance to make a meaningful impact every day. If you want to be at the center of it all—and help make great teams even greater—we’d love to meet you.