Corporate Administrator at Ocorian in Hong Kong, hk

Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

Purpose of the Job

Strengthen your expertise in offshore corporate administration while managing a diverse portfolio of companies across multiple jurisdictions. In this role, you'll work closely with clients, offshore offices and internal stakeholders to coordinate company incorporations, maintain corporate records and support a broad range of administrative and governance activities. You'll have the opportunity to build lasting client relationships, develop your knowledge of offshore structures and contribute to the efficient operation of a dynamic portfolio. This role offers exposure to international business environments, client management and corporate services, making it an excellent opportunity for someone looking to further develop their career within a professional and globally connected organisation.

Main Responsibilities

• Manage a portfolio of offshore companies, ensuring corporate administration activities are delivered accurately, efficiently and in accordance with applicable regulatory requirements.
• Coordinate company incorporations and support ongoing entity management activities, working closely with offshore offices and service providers.
• Conduct client due diligence reviews and maintain accurate corporate records, statutory registers and documentation across internal systems.
• Act as a key contact for clients, responding to enquiries, coordinating requests and providing high-quality corporate administration support.
• Support billing, invoicing and fee collection activities, helping to maintain strong portfolio performance and effective debt management.
• Collaborate with offshore offices on statutory filings, annual renewals, government fees and other jurisdictional requirements.
• Contribute to the development of junior team members through guidance, coaching and knowledge sharing.
• Build strong relationships with clients and colleagues while supporting a culture of teamwork, collaboration and service excellence.

#LI-EM1
#LI-Hybrid

Qualifications

Knowledge, Skills and Experience

• 2-4 years of relevant post-qualification experience within corporate services, company administration or a related professional services environment.
• Excellent written and verbal communication skills in English and Chinese; fluency in Putonghua would be advantageous.
• Good understanding of corporate administration processes, with the ability to work independently and manage client matters with confidence.
• Strong organisational, analytical and relationship-management skills, with a proactive approach to delivering high-quality client service.
• Proficiency in Microsoft Office applications; experience with ViewPoint, NavOne, Chinese Word or similar administration systems would be beneficial.
• Collaborative, adaptable and accountable, with a commitment to professionalism, continuous improvement and achieving strong client outcomes.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.