Tendering Coordinator at Oasis… · Dubai

Responsible for overseeing the preparation, submission, and management of tender documents for waterproofing projects. Play a key role in ensuring that all tender processes are organized, compliant with requirements, and submitted on time.

1. Tender Preparation and Management:

• Review of Tender Documents: Thoroughly review tender documents to ensure that all requirements are clearly understood.
• Identification of Scope of Work: Identify and segregate the scope of work and prepare a checklist for necessary items.
• Preparing Documents for Tender Submission: Ensure all required documents are accurately compiled for submission.
• Pre-qualification Documents: Prepare the necessary pre-qualification documents for specific projects.

2. Coordination and Communication:

• Coordination with Sales: Collaborate with the sales team for further clarifications and prepare Request for Information (RFI) as needed.
• Internal Coordination: Act as the point of contact between the tender team and other internal departments to ensure all parties are aligned and informed.
• External Communication: Liaise with clients, suppliers, subcontractors, and other stakeholders to clarify project requirements, gather additional information, or provide updates.
• Follow-Up on Submissions: Track tender deadlines and ensure that all tenders are submitted on time and in the correct format.

3. Supplier and Subcontractor Engagement:

• Sending Enquiries to Suppliers: Send out enquiries to suppliers and follow up to obtain quotations.
• Subcontractor Agreement Review: Review subcontractor agreements to ensure they align with project requirements and standards.

4. Technical Expertise in Waterproofing:

• Product Knowledge: Maintain a strong understanding of the latest waterproofing materials, technologies, and industry standards to provide accurate technical information.
• Compliance with Standards: Ensure that all tender submissions meet legal and industry standards related to waterproofing systems, application methods, and quality standards.

5. Administrative Support:

• Maintain Tender Records: Keep detailed records of all tender submissions, correspondence, and documents related to waterproofing projects.
• Documentation Filing: Organize and maintain an efficient filing system for both electronic and hard-copy documents, ensuring they are easily accessible for review.
• Post-Tender Activities: Once the tender is awarded, assist with the handover process, ensuring all documentation is transferred smoothly to the project management team.

6. Project Progress Updates:

• Updating of Project Submission on Weekly Basis: Regularly update and track the status of project submissions to ensure that deadlines are met and all necessary information is current.

Qualifications

• Required Skills

• Language Proficiency

• Computer Proficiency/ AutoCAD

• Technical Know- How

• Interpersonal skills

• Communication skills

• Management skills

• Mathematical Skills

• Leadership

• Understanding to read drawings.

• Customer Oriented

• System Analysis Quality Control Analysis Desired Skills

• Knowledge of English, Hindi and any regional language.

• Analytical skills

• Effective Business correspondence skills

• Time Management

• Problem Solving Skills

• Must be presentable

• Safety Procedures and knowledge.

• Team building skills

• Material Management Education Degree/Diploma in Engineering Experience 3-5 years

About the Company

Founded in 1971, the Al Shirawi Group has been serving people & industry for the last five decades. The Al Shirawi Group of Companies, grew from an unrelenting passion to provide the Middle East with high-quality solutions in the trading, industrial, distribution, contracting and service industries. From the Group’s humble beginning as a trading house, today, Al Shirawi is a burgeoning conglomerate and one of the most reputed names in the Middle East with offices across the GCC region in Qatar, Oman, Kuwait , India and Egypt.

Powered by a 10,000+ workforce and supported by the latest technology and infrastructure, the Group has established itself as one of the largest, most trusted and prestigious partners for leaders across the Persian Gulf. Through its diverse industry expertise and over 35 companies, Al Shirawi has remained committed to ensuring excellence in every product and offering, enabling its business units to leave an indelible impact in the global market.

Since its inception, Al Shirawi has striven to create a culture where each individual feels seen and valued, rooted in excellence, transparency, compassion, honesty, empowerment and discipline. The Group has won multiple prestigious awards for years — a testament to the technical pedigree, people-centric approach and desire to serve the community with sustainable, cutting-edge solutions.