Administrator at Oasis… · United…

Good Communication skills, well versed with writing and communicating in english, knowledge of MS Office, Google sheets

• Responsibilities
• Coordinate activities and employees within an office set up.
• Assisting the Manager to implement organization’s policies and procedures within site / department.
• Manage and order supplies within the budget guidelines of the organization.
• Managing the stationeries for the smooth operation of the site/department
• Coordinate internal & external operational meetings as needed.
• Preparing Duty Roasters as per Site Managers instructions.
• Managing the Petty cash under close supervision of the site manager.
• Assist in developing, motivating people and create a positive work environment.
• Resolve problems and determine appropriate courses of action, which are then reported to the Immediate Head.
• Maintaining the operational files and records at the site / departmental level
• Ensuring the updated documents are in use within the site / department.
• Organizing and coordinating for the site / department members trainings and other events
• Coordinating with the QHSE Department for site related QHSE issues.
• Assist the site / departmental manager to execute the project/site day to day QHSE requirements.
• Provide assistance in implementation of QHSE management system to achieve the organizational goal.
• Coordinate with other departments for QHSE resources necessary for the workgroup.
• Assist the site/departmental manager to take corrective actions upon identification of the nonconformance.
• Report all near misses, dangerous occurrences and incidents.
• Assist the team in preparing incident reports.
• Assist the site/departmental manager to assess and execute the QHSE training requirements.
• Participate in the site QHSE meeting.
• Participate in the site level hazard identification and risk assessment team.
• Ensure all the workers under his/her management are aware of the internal QHSE alerts.
• Maintenance of files, documents & records of the site operation
• Appropriate use of petty cash.
• Office set up asset inventory.
• Optimal use of Office stationeries, assets & transport vehicles.
• For following the company QHSE regulation
• For data collection and document maintenance
• For reporting incidents
• For coordination on training and development of the worker of his/her work group
• For follow up and documenting the maintenance of the plants, machineries and work activities to result in least impact on environment

About the Team

A reputed Integrated Facilities Management Service Provider in the UAE, ASFM aims to redefine customer experience in the industry through providing premium, innovative solutions for the upkeep and maintenance of built assets. Specializing in Strategic Facilities Planning (SFP), Predictive/Preventive Maintenance & Energy Management, the company’s technical pedigree, customer-centric approach and values-driven management style has made it the most trusted FM partner for leaders across industries.

About the Company

Founded in 1971, the Al Shirawi Group has been serving people & industry for the last five decades. The Al Shirawi Group of Companies, grew from an unrelenting passion to provide the Middle East with high-quality solutions in the trading, industrial, distribution, contracting and service industries. From the Group’s humble beginning as a trading house, today, Al Shirawi is a burgeoning conglomerate and one of the most reputed names in the Middle East with offices across the GCC region in Qatar, Oman, Kuwait , India and Egypt.

Powered by a 10,000+ workforce and supported by the latest technology and infrastructure, the Group has established itself as one of the largest, most trusted and prestigious partners for leaders across the Persian Gulf. Through its diverse industry expertise and over 35 companies, Al Shirawi has remained committed to ensuring excellence in every product and offering, enabling its business units to leave an indelible impact in the global market.

Since its inception, Al Shirawi has striven to create a culture where each individual feels seen and valued, rooted in excellence, transparency, compassion, honesty, empowerment and discipline. The Group has won multiple prestigious awards for years — a testament to the technical pedigree, people-centric approach and desire to serve the community with sustainable, cutting-edge solutions.