Admin Coodinator at Oasis… · Dubai

Key Responsibility –

• After receipt of job card request from sales, review the documents and provide Oracle Sales Order number to open job card and update job details in excel database.
• In case of any shortage of documents, intimate to sales department on the same day itself.
• Creating item codes and punching the sales order in the Oracle System.
• Preparation of job cards within 24 hours (working days) of time after getting documents from sales dept. and issue copy to design department.
• Submitting and monitoring job cards up to Dy. CEO’s approval.
• As per payment terms, need to send Pro-Forma invoice to client upon request.
• Job card revisions to be done on the same day of request.
• Providing the delivery confirmation to customers within 24 hours (working days) after getting notification mail from PPC department for local customers, trading & export shipments.
• Preparation of export invoice and packing list for drop shipments.
• Initial process of Purchase Requisition raising (OCAD / 600K Series / 100K series).
• Maintaining all the admin dept. trackers and production plans on daily basis.
• Maintaining all office documents on time for ISO procedure requirement (Shared/Online Files) in appropriate formats.
• Adaptive of the miscellaneous tasks.

Qualifications & Skills –

• Education – Graduates
• Problem-Solving Skills: Strong analytical and problem-solving abilities to troubleshoot production issues.
• Communication: Excellent verbal and written communication skills for effective coordination with cross-functional teams.
• Software Proficiency: Familiarity with production planning software and ERP systems.
• Work Environment – Fast-paced manufacturing environment requiring to be agile and quick responsive.