Administrative Assistant | Full-Time |… at Oak View Group · Macon

Oak View Group

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary

The Administrative Assistant is responsible for supporting the General Manager and Assistant General Manager with any administrative or clerical functions. The Administrative Assistant is also responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager.

This role pays an hourly rate of $16.83 - $19.23.

Benefits for Full-Time Roles: Health, Dental, and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 31, 2026.

About the Venue

The Macon Centreplex is comprised of the Macon Coliseum and Macon City Auditorium. The Macon Coliseum is home to the tenant hockey team, the Macon Mayhem and sits 9,000 patrons. Family shows, concerts, trade shows, and GHSA, among others, are frequent entertainment in the venue. The Macon City Auditorium first opened in 1925 and has hosted iconic greats like Otis Redding, The Allman Brothers, and Little Richard. The venue hosts concerts, weddings, private galas, and comedy shows, among other events, in its 2,500-seat space. The 10,000-capacity amphitheater opened in the spring of 2024 with concerts, comedy shows, graduations, and community events.

Responsibilities

• Provide administrative support, including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports
• Maintains a filing system for records, reports, and other documents
• Prepares and transcribes correspondence; obtains appropriate signatures when necessary.
• Prepares outgoing mail with necessary postage; sends and receives email as needed.
• Performs general administrative functions, including faxing, photocopying, mail distribution, and bulk mailing.
• Create and edit contractual agreements for facilities upon the GM's and AGM's request.
• Receive and document deposit information for confirmed events.
• Answer, screen, and direct calls; screen visitors; receive guests.
• Order and maintain inventory of office supplies.
• Responsible for mailing, recording, and tracking client survey results.
• Responsible for assigning purchase orders and maintaining the purchase order log and outstanding purchase orders.
• Work cooperatively with other department directors on projects of mutual interest.
• Perform other duties as required.

Qualifications

• High School Diploma or equivalent GED.
• 2-3 years of administrative/secretarial experience.
• Proficiency in word processing and related applications, including Microsoft Office (Word, Excel, etc.)
• Proficiency in Internet research skills.
• Highly developed verbal and written communication skills.
• Excellent organizational skills, detail-oriented, with the ability to handle multiple assignments.
• Ability to provide a high level of professional and courteous customer service.
• Must be able to respond to board and client requests in a timely and professional manner.
• Able to manage multiple tasks simultaneously.
• Ability to maintain highly confidential information is required.
• Must be able to establish and maintain effective working relationships with staff, contractors, and clients.
• Must possess strong transcription and dictation skills.
• Ability to understand and follow detailed instructions.
• Must be able to work effectively and efficiently in groups and independently to complete tasks.
• Proficient in the use of Microsoft Office applications and internet applications.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.