Procurement Analyst at NYC… · QUEENS

Summary: NYC Department of Health and Mental Hygiene is seeking to recruit two Procurement Analysts responsible for processing procurements for services and/or goods. The role involves ensuring timely procurement, reviewing documents for accuracy, preparing purchase orders, and maintaining procurement reports. Responsibilities: - Process the purchasing of goods & services & construction & construction- related services to ensure that services are procured in a timely manner to meet the goals & objectives of the agency - Review of procurement documents verifying descriptions & specifications for accuracy & adequacy ensuring conformity & oversight compliance - Prepare encumbrances, purchase orders, and requisitions in compliance with Procurement Policy Board Rules and Chapter 13 of the NYC Charter & applicable oversights - Consult with appropriate agency staff to address inconsistencies/discrepancies in procurement documents - Examine relevant publications, internet and various sources to become familiar with industry/market conditions - Entering and retrieving data from automatic information systems, specifically PASSPort, FMS, and DCAS/DMSS Direct Order and Storehouse requisitions - Maintain and update procurement status reports and databases - Perform related duties as assigned Required Qualifications: - ALL CANDIDATES MUST BE PERMANENT IN THE TITLE PROCUREMENT ANALYST OR HAVE TAKEN AND PASSED DCAS EXAM# 3114 - A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or - An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in '1' above; or - A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in '1' above; or - A combination of education and/or experience equivalent to '1', '2', or '3' above. College education may be substituted for professional experience under '2' or '3' above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in '1' above - To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in '1' above - To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in '1' above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III Preferred Qualifications: - Strong analytical and computer skills, including proficiency using Microsoft Office (Word, Excel, PowerPoint, Outlook), queries and reports - Excellent verbal and written communication skills - Strong client service ethics - Key organizational and interpersonal skills Required Skills: Procurement of goods, services, construction, or construction-related services, Contract negotiation and management, Procurement Policy Board Rules, Chapter 13 of the NYC Charter, PASSPort system, FMS system, DCAS/DMSS Direct Order and Storehouse requisitions, Microsoft Office Word, Microsoft Office Excel, Microsoft Office PowerPoint, Microsoft Office Outlook, Data entry and retrieval from automated information systems, Client service ethics, Verbal and written communication skills Benefits: Health insurance for the employee and his/her spouse or domestic partner and unemancipated children under age 26, Union benefits such as dental and vision coverage, Paid annual leave and sick leave, Paid holidays, A pension, Optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account