Assistant to the Executive Director at NYC… · New York

Summary: The NYC Department of Health and Mental Hygiene is dedicated to improving the health and well-being of New Yorkers. They are seeking an Assistant to the Executive Director to manage schedules, respond to inquiries, and assist in various administrative tasks to support the Office of Employee Integrity and Performance.

Responsibilities:
- Schedule meetings for the OEIP Executive Director
- Respond to telephone inquiries for information pertaining to the Office of Disciplinary Affairs (ODA), Absence Management Unit (AMU), Performance Evaluation Appraisal Unit (PEAS), and Implementation Unit and directs calls to the appropriate parties
- Maintain track of the deadlines and tasks of the Executive Directors Projects as well as following up on matters required by the Executive Director
- Maintain the calendar concerning staff’s leave requests
- Update the various internal directories and schedules
- Responsible for preparing computer access, cubicles, creates welcome folder and other matters concerning new staff, interns, and temporary employees
- Organize and maintain the OEIP file room, files cases, and office supplies
- Attend meetings with the Executive Director, takes notes, and prepares agendas
- Responsible for maintaining the OEIP mailbox and directing inquiries to the correct party
- Assist the Special Projects Coordinator in maintaining the OEIP SharePoint calendar and documents by entering, correcting, verifying accuracy of information into OEIP SharePoint; and
- Assist in other tasks and duties, as directed by the OEIP Executive Director

Required Qualifications:
- A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience
- Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute

Required Skills: Keyboarding (minimum 100 key strokes per minute), Meeting scheduling, Telephone inquiry handling, Calendar management, File organization, Note taking, Agenda preparation, SharePoint document management

Benefits: Eligible for federal Public Service Loan Forgiveness and state repayment assistance programs (information provided via U.S. Department of Education’s PSLF website)., Open to qualified persons with a disability eligible for the 55-a Program (indicate in resume and cover letter to be considered)., New York City residency generally required within 90 days of appointment (with limited exceptions for certain City employees).