Project Coordinator at NuVista Technologies in Singapore, Pune

Role & responsibilities

Project Planning & Execution

• Assist in developing detailed project plans, including scope, timelines, milestones, and resource allocation.
• Coordinate day-to-day project activities, ensuring tasks are assigned, tracked, and completed on schedule.
• Support end-to-end delivery of NetSuite ERP, Nusmat HRMS, and AgentCallBack AI Voice Agent platform projects including requirements gathering support, configuration milestones, UAT planning, training coordination, and go-live readiness.
• Monitor project progress and proactively identify risks, dependencies, and blockers, escalating as appropriate.
• Maintain up-to-date project documentation including schedules, action logs, RAID registers, and status reports.

Stakeholder Communication

• Serve as a key point of contact for internal teams and external clients throughout the project lifecycle.
• Prepare and distribute project status updates, meeting minutes, and progress reports to relevant stakeholders.
• Facilitate project meetings, workshops, and review sessions, ensuring clear agendas and documented outcomes.

Resource & Budget Coordination

• Track resource utilisation and flag capacity issues to the Project Manager in a timely manner.
• Support budget monitoring by tracking expenditures against approved budgets and flagging variances.
• Coordinate with vendors, contractors, and third-party service providers as needed.

Quality & Compliance

• Ensure deliverables meet defined quality standards and client requirements before submission or sign-off.
• Support compliance with internal project governance frameworks, methodologies (Agile, Waterfall, or hybrid), and client-specific requirements.
• Maintain organised and audit-ready project records and filing systems.

Process Improvement

• Identify opportunities to improve project coordination processes and tools.
• Contribute to the development of templates, best practices, and knowledge-sharing initiatives within the PMO.

Preferred candidate profile

• Bachelor's degree in Business, Information Technology, Computer Science, Engineering, or a related field.
• Project management certification (PMP, CAPM, PRINCE2 Foundation, or equivalent) is highly advantageous.

Experience

• 35 years of experience in a project coordination or project management support role, preferably within the technology or IT services industry.
• Demonstrated experience managing ERP, HRMS, and/or AI platform implementation projects — experience with NetSuite ERP, Nusmat HRMS, and AgentCallBack AI Voice Agent platform is strongly preferred.
• Demonstrated experience managing multiple projects or workstreams simultaneously in a fast-paced environment.
• Exposure to client-facing roles and experience working with cross-functional teams including functional consultants, developers, and business stakeholders.