Executive Assistant at NuView Health in Boca Raton, FL

Description

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive administrative, operational, and strategic support. This role requires a proactive professional who can manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism, accuracy, and confidentiality.

The ideal candidate will possess strong communication skills, exceptional organizational abilities, and experience supporting business operations involving accounting, legal documentation, physician licensing, and client coordination.

Key Responsibilities

• Prepare and maintain payroll, accounting, and operational reports with accuracy and attention to detail. 
• Coordinate the preparation, review, and organization of legal and contractual documentation. 
• Serve as a point of contact for customer reporting and communications, ensuring timely and professional follow-up. 
• Manage physician licensing documentation, credentialing paperwork, and employment/work verification processes. 
• Coordinate physician and customer contracts, including tracking, follow-up, and document management. 
• Maintain organized records, databases, and filing systems while ensuring confidentiality and compliance. 
• Support executives and leadership with administrative and operational projects as needed. 
• Identify process improvement opportunities and assist in implementing efficient workflows and procedures.

Requirements

• Exceptional  organizational and multitasking abilities with strong attention to detail and accuracy. 
• Excellent verbal and written communication skills with the ability to interact professionally with executives, physicians, customers, and external partners. 
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, along with the ability to quickly learn additional software systems. 
• Strong  problem-solving and critical-thinking skills with the ability to anticipate challenges, develop solutions, and support operational decision-making. 
• Professional, adaptable, and collaborative approach with the ability to thrive in fast-paced and dynamic environments.

Qualifications & Experience

• Bachelor’s or Master’s Degree in Business Administration, Management, or a related field preferred. 
• Minimum of 3–5 years of administrative or operational experience with exposure to executive-level support and strategic responsibilities. 
• Prior experience in bookkeeping, accounting, legal administration, healthcare administration, or a related professional environment strongly preferred. 
• Experience coordinating contracts, licensing, credentialing, or compliance-related documentation is a plus.