Inventory Specialist at Nuage Designs in Miami, FL

INVENTORY SPECIALIST Full Time · Location: Miami, FL, US INVENTORY SPECIALIST Furniture, Tabletop & Linen Divisions Department Inventory & Purchasing Reports To Inventory Manager Location Miami, FL Headquarters FLSA Status Non-Exempt, Hourly Position SUMMARY The Inventory Specialist is a key member of the Nuage team, responsible for the day-to-day execution of all inventory-related functions across the furniture, tabletop, and linen divisions. This role ensures the accuracy of all inventory data, manages product flow, and serves as a vital link between various departments, helping to maintain product availability and resolve quality concerns. The Inventory Specialist’s meticulous attention to detail and proactive problem-solving skills are essential to supporting efficient operations and meeting business goals. DUTIES AND RESPONSIBILITIES The key functions include, but are not limited to, the following: Inventory Management & Production Control • Oversees and resolves daily missing items flagged for upcoming orders, conducting necessary research to locate or replace products. • Utilizes a forklift to drive, move, and operate during cycle counts and daily inventory checks, moving products efficiently and safely. • Leads the first article inspection process to ensure the accuracy and quality of new item deliveries. • Performs regular cycle counts to verify inventory accuracy, including identifying discrepancies, updating records, investigating variances, and ensuring inventory data integrity to support smooth warehouse and production operations. • Manages production planning and execution across divisions, setting daily priorities and ensuring the timely completion of linen and sewing work orders. • Supports the resolution of inventory backlogs in the Laundry department by conducting research and tracking product movement. • Collaborates with the Client Success team on inventory transfers according to established plans to ensure product availability in the appropriate warehouse locations in either Miami or Chicago. • Coordinates with other departments to support various processes, including following up on transfer confirmations and ensuring all inventory item flows meet deadlines. Data & System Accuracy (I.E. System) • Maintains accurate inventory records and data integrity within the Intellievent (I.E.) system by processing all daily adjustments, including daily counts, receiving incoming goods, and the removal of inbound furniture, tabletop, and linen items pulled from inventory. • Maintains accurate inventory records across all Nuage systems, including regular checks for errors and data integrity. • Coordinates fabric and material transfers to the Sewing Team for production (e.g., pad covers, couch/chair modifications) and processes daily adjustments for items produced or modified by the Sewing Team. Provides technical oversight and confirmation on product dimensions and shape to ensure final sewn items meet design and inventory specifications. • Coordinates closely with the Furniture Department and Carpentry Team to track repair status, ensure timely movement of items in and out of the carpentry area, and prevent delays that could lead to order shortages. Interdepartmental Collaboration & Logistics • Serves as a vital link to the Receiving, Shipping, Warehouse, Laundry, and Sewing departments. • Liaises directly with the Transportation, Warehouse, and Sewing Teams regarding missing items, work order adjustments, and priority production needs. • Coordinates incoming furniture receiving with the Installation Supervisor to ensure alignment on product status and quantity for upcoming deliveries. • Coordinates incoming linen receiving orders with the Purchasing Manager to ensure alignment on product status and quantity. • Proactively problem-solves and resolves quality concerns related to inventory items. QUALIFICATIONS Education A high school diploma or equivalent is required. An Associate’s degree in Business, Supply Chain Management, or a related field is a plus. Experience A minimum of 3–5 years of experience in an inventory, logistics, or operations support role, preferably within the rental or retail industry. Skills • Bilingual in English and Spanish is a must. • Forklift certification is a plus. • Exceptional organizational skills and a meticulous approach to data entry and system management. • The ability to identify issues and propose effective solutions in a fast-paced environment. • Strong verbal and written communication skills to effectively coordinate with internal teams and external vendors. • Familiarity with inventory management software, ERP systems, and a strong command of Microsoft Excel or Google Sheets. Knowledge Foundational knowledge of inventory control, logistics, and supply chain principles. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship. 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