Executive Assistant to the SVP, Member… at NPR · Washington

Summary: National Public Radio (NPR) is a thriving, mission-driven multimedia organization that produces award-winning news and music programming. They are seeking an Executive Assistant to provide executive-level administrative support to senior staff, manage complex schedules, and coordinate logistics for various events and meetings. Responsibilities: - Serves as Executive Assistant for executive level staff members, including the SVP, Member Partnerships - Provides a range of complex administrative support services in a proactive, detail-oriented and forward-thinking manner in a fast-paced, deadline-driven environment - Assists executive-level staff in the preparation of materials for executive leadership meetings, NPR Board of Directors meetings, NPR Member station visits, industry conferences and meetings, Network Working Groups, and other special groups as required - Rigorously maintains complex and dynamic daily schedules while balancing executive’s multiple priorities. Maintains vacation and leave schedule for executives’ direct reports and senior managers - Makes travel arrangements and manages executives’ broad travel needs; assists in the processing of expense reports and petty cash - Orchestrates logistics for internal and external events, meetings, conferences and presentations, including help in coordinating the agenda for and potentially moderating weekly department meetings - Answers and screens calls for executive level staff as needed. Manages incoming and outgoing mail - Maintains files and notebooks for executive-level staff, including taking meeting minutes and notes for primary executives as requested - Serves as the go-to person for all department needs, including catering requests, travel assistance, schedule maintenance, and office/workspace supplies needs - Manages special projects as assigned related to meeting preparation, project management, and new initiatives that affect NPR’s Member station network - Contributes to managing Salesforce documentation for department heads - Supports the planning and coordination of CEO participation in Member station events and visits - Has senior-level interactions of a complex, sensitive and highly confidential nature inside and outside the company. Serves as the internal and external point of contact representing various Member Partnership staffers - Assists department head in coordinating team culture initiatives through training sessions, meetings, staff care packages, and other activities - Performs department/division coordination duties that are often highly confidential - Provides administrative assistance to other managers and staff as needed Required Qualifications: - 0-3 years of professional experience as a high-performing administrative assistant, or similar position - Computer literacy with highly advanced knowledge of Microsoft Office especially Outlook, Word, Excel and PowerPoint - Strong attention to detail and proofreading ability - The ability to juggle and prioritize simultaneous assignments in a fast-paced, deadline-driven environment. Must approach work with a sense of urgency, and possess flexibility & proactivity - Proven ability to anticipate needs and problem solve with minimal direction. Demonstrated ability to take initiative - Commitment to principles and best practices of diversity, equity, inclusion and representation - Demonstrated ability to build and maintain respectful and productive professional relationships - Outstanding communication, interpersonal skills, confidentiality, sensitivity, and professionalism - Proactive, detail-oriented approach to work that anticipates the needs of the department and takes steps to address those needs - Professional appearance and demeanor with a keen understanding of the meaning of customer service - Proactive: Anticipates the Executive's needs and takes initiative to address them - Communication: Communicates clearly, effectively, and professionally with all levels of the organization and a wide range of external stakeholders - Attention to detail: Ensures accuracy in all aspects of office operations, including scheduling, calendar management, and documentation - Curiosity: Knowledge of the public radio system, membership organizations, and/or federated systems, and/or a curiosity to learn - Bachelor's degree or equivalent in work experience Required Skills: Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Calendar management, Travel arrangements, Expense report processing, Meeting minutes taking, Salesforce documentation Benefits: Access to health and wellness, Paid time off, Financial well-being, Medical, Dental, Vision, Life/ accidental death and dismemberment, Long-term disability, Short-term disability, Voluntary retirement savings