SCEIS Operations Assistant at North… · Richland…

Summary: The South Carolina Department of Juvenile Justice works to impact and transform young lives, strengthen families, and support safer communities through prevention and rehabilitation. The SCEIS Operations Assistant supports Human Resources by processing personnel and position actions, maintaining related documentation, and ensuring payroll and employment data comply with established guidelines.

Responsibilities:
- Assists with the accurate entry of new hires in accordance with established payroll deadlines to prevent underpayment
- Assists with keying miscellaneous updates for existing employees
- Assists in ensuring overtime flags are established for eligible employees
- Runs simulations to ensure employees are being compensated correctly
- Creates and files personnel files for all new hires according to guidelines
- Assists with processing all pay-affecting transactions in SCEIS, including but not limited to promotions, demotions, reclassifications, salary adjustments, and reassignments
- Executes PA actions as necessary
- Assists in scanning and filing all documentation related to the keying of actions promptly
- Assists with SCEIS data maintenance to include report monitoring to ensure employees are compensated accurately and in accordance with state and federal guidelines
- Assists with annual Universal EPMS upload and manual entry
- Assists with the verification of prior state employment for new hires and transferred employees to ensure accuracy of state hire date, annual leave accrual date, and FMLA eligibility date
- Responsible for sending state service verification forms to state agencies for transferred employees
- Corresponds with employees, department heads, Comptroller General's (CG's) Office, and State Treasurer's Office regarding SCEIS-related issues
- Assists with verification of employment forms and inquiries
- Performs other job-related duties as assigned

Required Qualifications:
- A high school diploma and administrative experience. A bachelor's degree may be substituted for the required work experience
- Must have knowledge and ability to interpret policies and procedures relevant to the area of human resources
- Must have the ability to interact with all levels of management, and ability to communicate and work effectively with others
- Must be able to interpret the SC State HR Regulations as applicable to SCEIS transactions

Preferred Qualifications:
- Knowledge of Microsoft Office, skilled in Excel, and experience in the South Carolina Enterprise Information System (SCEIS) is preferred

Required Skills: Human Resources Policies and Procedures, Microsoft Office, Microsoft Excel, South Carolina Enterprise Information System (SCEIS), South Carolina State HR Regulations

Benefits: Public Service Loan Forgiveness Program, Employee Assistance Program (EAP), Health, dental, and life insurance, 15 days annual (vacation) leave per year, 15 days of sick leave per year, 13 paid holidays, State retirement plans and deferred compensation programs, Discount Programs such as TicketatWork and WeSave, Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits., Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses., State employees are also offered retirement plan options, including defined benefit and defined contribution plans., Eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options., State employees may also be eligible for tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more., Work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.